RWE Renewables UK Management Ltd.
To start as soon as possible, full-time, permanent
The Document Management & Project Support team within RWE Offshore Wind supports the development, planning and implementation of offshore wind projects globally. This team is responsible for administrative tasks in projects and the line.
As a Project Administrator in the offshore wind area, you are part of a versatile team and responsible for office organization and communication. You will use your strong communication skills to organize project and team members optimally.
The Role & Responsibilities:
* Independently organize and coordinate administrative tasks/office management in departments.
* Manage appointments and prepare/follow-up meetings (organize conference rooms, compile documents, prepare minutes etc.)
* Conduct international correspondence with internal and external business partners.
* Professionally prepare and edit presentations and documents.
* Plan and coordinate business trips, travel, accommodation and settle travel expenses.
* Support and manage internal IT ordering processes.
* Perform commercial activities (e.g. order office supplies, raise and track purchase orders and team requisitioning).
* Create and maintain requirements.
* Process special tasks (e.g. project work and event planning).
* Handle all aspects of general administration and secretarial duties.
* Manage contact to include greeting guests, answering calls and inter-department liaison.
* Distribute and handle all incoming and outgoing correspondence.
* Maintain the filing system.
* Arrange travel, accommodation and conference rooms.
* Raise and track purchase orders and team requisitioning.
* Coordinate meetings, draft agendas and take minutes.
* Arrange team conferences and workshops.
* Perform various ad-hoc duties arising from office administration.
Knowledge and Skills:
* Commercial training and/or training as a foreign language correspondent.
* Professional experience in assistance and project management areas.
* Excellent knowledge of MS Office.
* Organizational skills with attention to detail.
* Above-average commitment and willingness to work hard.
* Independent, responsible and structured working style as well as ability to work in a team.
* Confident and self-assured demeanor in an international environment.
* High degree of social competence.
* Knowledge in renewable energy field is an advantage.
* SAP knowledge desirable.
* Excellent written and oral communication skills (English and German).
* Willingness to travel for specific tasks.
* Previous experience of providing administrative support to a large team.
* Able to demonstrate team working skills and good administrative abilities.