Job Title: Procurement Ops Specialist
About the Role:
In this critical position, you will serve as a subject matter expert, supporting key Procurement Operations activities and overseeing the operational aspects of our procurement process. This includes managing requisitions to purchase orders, handling queries related to the purchase process, and maintaining accurate records of procurement activities.
You will play a vital role in maintaining the efficiency and effectiveness of our Strategic Sourcing organization and site objectives. As a hybrid role based in Dublin, Ireland Office, you will work closely with internal stakeholders and suppliers to ensure seamless communication and compliance with procurement procedures and global contracts.
Key Responsibilities:
* Centralization & Standardization: Support migration of site sourcing & category management tactical activities to centralized Procurement Operations.
* Support Stabilization & Process excellence Definition for PTP.
* Purchase Order Management:
o Administer all activities related to PO requisition process and ensure policy and procedure compliance.
o Review, generate, convert, and send accurate and timely purchase orders to designated suppliers.
o Monitor and update open purchase orders regularly to reflect any changes or adjustments.
* Exception handling & Goods/Service Entry Receipts (SER) Management:
o Closely work with the accounts payable team in reducing exceptions.
o Address and resolve queries related to purchase orders.
o Collaborate with internal stakeholders to resolve discrepancies or issues related to invoices and purchase orders.
* Master Data - Information Records Update:
o Regularly update system information records to maintain accurate and up-to-date supplier pricing and other information.
o E nsure that all changes and updates comply with company policies and regulatory requirements.
* Approved Supplier List (ASL) Management:
o F acilitate the onboarding of new suppliers, ensuring all necessary documentation and compliance requirements are met.
o Manage changes and updates to the Approved Supplier List, maintaining clear and updated records.
* Data & Analytics, Reporting and Documentation:
o Closely work with PTP Sr Analyst to support Global Strategic Sourcing of reporting systems such as SAP, Power BI, SharePoint, WD App.
o Prepare and maintain comprehensive documentation related to procurement operations.
o Generate regular reports on procurement activities, including purchase order status, supplier performance, and relevant metrics.
* Compliance and Process Improvement:
o E nsure adherence to procurement policies, procedures, and regulatory guidelines.
o Identify opportunities for process improvements and actively contribute to the development and implementation of best practices in procurement operations.
Requirements:
* Degree in Procurement, Supply Chain, Manufacturing, Engineering, Finance, or related field.
* 3 years related business experience required.
* SAP Experience or other major ERP.
* Strong skills in Microsoft Office, PowerPoint, and MS Project programs.
* Must have great interpersonal, communication, and presentation skills.
* Able to analyze and interpret complex business situations.
* Ability to prioritize and manage multiple tasks simultaneously to meet deadlines.
* Must be self-motivated and able to influence, motivate, and mentor others.
* Travel Requirements: Must be able to travel up to 10% of the time.
Additional Information:
West embraces diversity and equality of opportunity. We foster an environment where all individuals are safe, treated fairly, valued, and respected. Where permitted by law, employment with West Pharmaceutical Services, Inc. or any of its subsidiary or affiliate companies is contingent upon the satisfactory completion of post-offer background screening and/or drug screening.