Facilities Assistant – Full Time
Dublin 2 - Fully Office-based
40hr Week Mon-Friday 9:00 am- 17:30pm
The Hourly rate is €14.42
Preferred: FM, Customer Services, Admin or Event experience.
The Facilities Assistant is required to assist in the management of the facilities function at client site. The successful candidate is responsible to ensure the general upkeep and appearance of each site is to the highest standard. The post holder will work closely with the facilities manager and the client in ad hoc duties.
Key Accountabilities:
1. Assist in the management of the Facilities function
2. Provide additional support for the Client
3. Familiarise with the Standard Operating Procedures (SOP’s) for each position covered
4. Ensure anyone covering duties receives a proper handover
5. Upsell facilities by making the Facilities Manager aware of any gaps in service
6. Report any maintenance issues noticed onsite to the Facilities Manager
7. Assist in emergencies such as light leaks, spills etc.
8. Issue permits to contractors and accompany them while on site if necessary
9. Identify and report hazards and incidents
10. Assist in health and safety including bell tests, floor walks
11. Work as part of a team in delivering a high standard
Customer Service:
1. Respond to soft service calls logged with the facilities help desk and seek a speedy resolution
2. Provide a professional greeting to clients and staff to generate a welcoming atmosphere
3. Dress code in line with client standards
4. Set up and support meeting rooms in line with client requests
5. Any other requests as may be required from time to time
6. Flexibility working weekends and after hours when requested
7. Monthly completion of timesheets and ops reports
8. Other site reports including daily/weekly checklists, reports and other in-house documentation
Skills Required:
1. Highly organized and excellent time management
2. A high level of attention to detail
3. Ability to work on own initiative
4. Knowledge of MS Office (Word, Excel & Outlook)
Seniority Level:
Mid-Senior level
Employment Type:
Full-time
Job Function:
Administrative, Customer Service, and General Business
Industries:
Staffing and Recruiting
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