Executive Assistant - VAT DepartmentDepartment: Indirect Tax/VAT
Employment Type: Full Time
Location: Dublin
DescriptionWe are in search of an Executive Assistant to become an integral part of our thriving VAT Department, contributing to our ambitious expansion over the next five years.
As we embark on a journey of business transformation, your role will be pivotal.
We are specifically seeking an individual with strong organizational skills and a track record of high achievement, ready to embrace a fresh challenge within our innovative and forward-looking firm.
In addition to a competitive compensation package, this position presents opportunities for career advancement, involvement in stimulating projects, and continuous learning and development within a collaborative setting.
At BDO, we encourage you to be your authentic self – we appreciate you as an individual and are committed to helping you achieve your professional goals.
Your voice matters, and your opinions are valued.
Key ResponsibilitiesPrimary Administrative DutiesManagement of Partner's schedules and business travel.Co-ordinating internal and external meetings.General office duties (answering phone, filing, opening post etc.
).Ensure that all correspondence is filtered and prioritized swiftly and efficiently.Client OnboardingConflict checks.Review of KYC/AML documentation.Management of internal risk management queries.Creating and the upkeep of job codes.FinanceManagement of monthly financial cycle.Client billing.Management and tracking of all team members time output, client outlay, debtors and cash receipts.Partner timesheets.People ManagementManagement of all team leave (including annual, study leave etc.
).Organising team events.Project WorkThe management and co-ordination of all non-technical VAT department project work (including VAT website upgrade, template documents etc.
). Skills, Knowledge and ExpertiseMinimum of two years' experience in a similar position.Strong IT skills with experience of Microsoft Outlook, Word, Excel and PowerPoint.Proactive with a 'can do' attitude.The ability to work on own initiative and to tight deadlines.Strong time management and organizational skills.The ability to work under pressure and to meet deadlines.Excellent written and verbal communication skills.Confident and articulate with the ability to represent the company and deal with clients and executive staff at the highest levels.Ability to manage multiple tasks with excellent attention to detail. BenefitsState of the art officeOnsite GymInhouse Complimentary BaristaCentral LocationPension ContributionTravel Green Allowance VoucherDigi DocMini Health AssessmentsAnnual Leave Purchase SchemeAdoptive Leave IncreaseTogether Anywhere LeaveBDO Learning & Development ProgramCoverage of Professional SubscriptionIncome ProtectionLife Assurance
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