Receptionist & Office Administrator
Department: Operations
Employment Type: Full Time
Location: Dublin
Description
Are you a people person with top-notch organisational skills? Do you thrive in a fast-paced, dynamic environment where no two days are the same? If so, we have the perfect role for you!
We’re looking for a Receptionist & Office Administrator to be the face of our company, ensuring smooth front desk operations, managing travel and expenses, and keeping our office running like a well-oiled machine. This is an exciting opportunity to be at the centre of a growing tech company, supporting our team and creating a welcoming environment for employees and visitors alike.
Key Responsibilities
What You’ll Be Doing
Front Desk & Reception
* Greet and welcome clients, visitors, and employees with a professional and friendly attitude.
* Manage incoming calls, direct them to the right person, and take accurate messages.
* Keep the front desk area neat, organised, and always ready to impress.
* Handle incoming and outgoing post and packages.
* Coordinate meeting room bookings and ensure smooth scheduling.
* Set up and manage contracts via DocuSign and maintain an efficient filing system.
Travel & Expense Coordination
* Arrange all company travel, securing cost-effective flights, accommodations, and transport.
* Keep track of travel itineraries and ensure all bookings comply with company policies and budgets.
* Maintain records of travel expenses and provide reports when needed.
Office Management & Support
* Assist the Facilities Manager with daily office operations.
* Monitor and order office supplies to keep the workspace stocked and efficient.
* Act as a point of contact for vendors and service providers.
* Help organize and coordinate company events, meetings, and employee functions.
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