The role of Executive Assistant is a key position within the MetroLink Project Team, reporting directly to the Functional Directors. This individual will be responsible for coordinating executive duties and providing general administrative support to the team.
Key Responsibilities
* Build and maintain strong relationships with key stakeholders
* Manage professional and personal scheduling for the Directors, including agendas, emails, phone calls, client management, and other logistics
* Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
* Plan and orchestrate work to ensure that senior executives' priorities are met
* Prepare presentations and reports
* Organise meetings and workshops
* Screen and prioritise emails of Project Director
* Meet and greet visitors at all levels of seniority
* Taking meeting minutes
* Handle enquiries and requests
* Prepare letters
* Screen telephone calls
* Take messages and follow up
* Assist with travel arrangements
* Implement and maintain procedures and administrative systems
* Printing, copying, and filing
* Set up purchase orders
* Liaise with staff from other departments
* Other duties and responsibilities appropriate to the position
Requirements
* Awareness of the importance of being a representative for MetroLink
* Excellent verbal and written communication skills
* Attention to detail
* Skills in preparation and compilation of reports and presentations
* Experience working in a role where discretion and confidentiality are essential
* Experience working with diverse teams
* Ability to work on own initiative, with multitasking capabilities
* Ability to work to tight deadlines and prioritise tasks effectively
* Strong interpersonal skills - ability to motivate others
* Experience undertaking and effectively managing a significant workload
* Advanced Microsoft Office and SharePoint knowledge and experience
About Us
At Turner & Townsend, we're passionate about making a difference. We deliver better outcomes for our clients, help our people realise their potential, and do our part to create a prosperous society. Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture.
We value our proactive approach, depth of expertise, integrity, and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.