**The Role**
My client, a leading software solutions provider, is seeking an experienced and organized Office Manager to work in their Dublin office. This is a full-time, permanent position.
As Office Manager, you will ensure the smooth day-to-day operations of the office while providing support for global office facilities.
Key Responsibilities:
* Coordinate company travel for employees and the Executive Leadership Team, including flights, accommodation, and transportation.
* Manage meeting rooms, conference calls, presentations, and catering arrangements as required.
* Oversee reception duties, including incoming deliveries, emails, phone inquiries, and visitor sign-ins, ensuring the appropriate national flag is raised for guests.
* Maintain office supplies inventory, including stationery, fruit, and groceries.
* Support HR with recruitment administration tasks and employee onboarding coordination.
* Assist in planning and executing company events, conferences, and social initiatives.
* Manage and oversee global office lease agreements and facilities contracts, including service contracts for office maintenance (cleaning, air-conditioning, etc.).
* Coordinate Fire Safety, First Aid, and Manual Handling Training for staff, and review and update the Company Safety Statement to ensure compliance.
* Manage ergonomic assessments for employee workstations and act as keyholder for emergency call-outs.
* Oversee the maintenance and bookings of the company car and corporate apartments, as well as procurement and upkeep of office furniture and gym equipment.
Requirements:
* Minimum of 5 years' experience in office administration, facilities management, or a similar role, ideally within a multinational company.
* Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) with strong technical skills.
* Experience managing office operations and facilities, including handling lease agreements and service contracts.
* Expertise in coordinating travel arrangements (domestic and international) efficiently.
* Proven track record in event planning, project coordination, and vendor management, ensuring smooth execution and delivery.
* Strong organizational and multitasking skills, with the ability to effectively prioritize and manage competing demands.
* Exceptional interpersonal skills with the ability to engage with employees and external guests at all levels, while maintaining professionalism and diplomacy.
* Able to work full-time from the office (five days per week), hold a full clean driver's license, and own vehicle – essential.
For further information, please contact Sabrina Carroll via email or phone.