REED are working with a legal firm in the heart of Dublin 2 who are seeking an Office Assistant to join their team on a permanent basis.
The ideal candidate will have experience ideally within a corporate business, duties include front of house and facilities and office administration.
Salary €35,000
Monday – Friday, 9.30am – 5.30pm, fully office based
Annual leave – 25 days
Benefits
Duties & Responsibilities
* Warmly welcome and greet clients and other visitors to the office.
* Manage client check-in processes with confidentiality and professionalism.
* Set up and arrange meeting rooms; ensure rooms are clean, prepared, and stocked with necessary materials and refreshments in advance of each meeting.
* Assist with the setup and breakdown (including AV set-up) of meeting rooms for meetings, events, and conferences; proactively manage all aspects of event management including meet-and-greet registration.
* Answer incoming calls promptly and route them to the appropriate personnel or department; manage voicemail messages efficiently ensuring timely responses.
* Ensure kitchens are fully stocked with milk, cereal, fruit etc.
* Conduct regular checks to ensure communal areas are tidy/presentable.
* Coordinate building management for office maintenance/repairs.
* Oversee office supply inventory/reorder supplies as needed.
* Dealing with all incoming/outgoing post; scanning and saving documents
* Photocopying/scanning documents as required.
* Scheduling and archiving documents efficiently.
* Submitting expense reports accurately.
* Preparing PDFs including court documents.
Skills & Attributes required
* Prior experience in an administrative or support role is desirable.
* Familiarity with Microsoft Office applications (Word/PowerPoint/Excel) is beneficial.
* Strong organisational skills with attention to detail.
* Excellent communication skills both written and oral.
* Ability to work independently while managing multiple tasks effectively under pressure.
* Reliable with a strong sense of responsibility towards assigned tasks.
* Proactive approach towards identifying issues/problems before they arise.
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