Executive Assistant
Salary range: €50,000 - €60,000
Benefits: Annual performance bonus up to 10%, Private Health Insurance
Contract: Permanent employment contract, full time.
Location: Dublin 2 (city centre)
Hybrid/On-site: On-site
Industry: Pharmaceutical and Investments
Our client is a Pharmaceutical company and requires an Executive Assistant to provide administrative assistance to senior executives.
Day-to-day tasks will include managing written communications on behalf of executives, managing expense reports and providing project support when needed.
Key responsibilities:
* Taking dictation in-person or over the phone
* Drafting and proof-reading written communications
* Prepare Word, Excel, PowerPoint presentations, reports, agendas and other documentation as required to support company projects
* Extensive inbox management, flagging emails that require attention/response with the appropriate level of urgency
* Extensive diary management across multiple calendars and time-zones and resolve any scheduling issues in an efficient manner
* Logging day-to-day expenses and managing reconciliation reports
* Travel arrangements - both domestic and international
* Coordinating meetings on behalf of the Board of Directors – draft agendas, circulate board packs and dial-ins etc
* Screen incoming telephone calls
* Support and complete ad hoc projects as assigned
The ideal candidate will have:
* 3 years+ in supporting executives or heads of department.
* Excellent written communication skills, including proper use of grammar and spelling; experienced in proof-reading.
* The ability to conserve Executives' time by reading, researching, collecting and analysing information in advance as needed.
* The ability to function well and multi-task in a fast-paced, entrepreneurial environment.
* Excellent verbal communication skills, including active listening.
* Expert proficiency in Microsoft Office, including Word, Excel and PowerPoint.
* Adeptness at working with technology and able to assist colleagues with any IT-related queries.
* Commitment to excellence and perform duties at the highest level possible on a consistent basis.
* A team player mind-set and take a team-oriented experience and approach to projects.
* The ability to think outside of the box with a sense of urgency.
* Exceptional organisational and time-management skills.
* Experience in the professional services, finance or pharmaceutical industries a plus.
* Experience in Microsoft SharePoint a plus
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