About Us
We are a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients' needs.
Job Overview
This is a temporary contract with a view to permanency offering huge scope for progression and likelihood of permanency. The role is full time, office based in Dublin 1.
About the Team & Business Line
We're a family-owned business, not a faceless corporation. This personal approach informs every aspect of our customer service, where we develop long-lasting relationships with our clients. We build these same bonds among our own teams, too, creating a community where colleagues support one another and different departments help others succeed. Our culture values employee well-being and company values, lived in daily work.
Responsibilities
* Front of house as a receptionist based in the office fulltime.
* Welcome and greet corporate clients and visitors to the office.
* Efficiently manage a busy Telephone switchboard (Avaya), including call screening, forwarding and message taking.
* Manage meeting room bookings and diary maintenance, manage car parking space.
* First Aid Responder / Fire Warden with Full training given.
* Co-coordinate the setting-up of refreshments for meeting rooms and staff events.
* Complete weekly meeting room checks/canteen stock checks.
* Receiving and dispatching couriers (local and international); receive, sort and distribute mail.
* Assist with personnel data management, including maintaining our in-house seat booking system.
* Carry out any other clerical administrative duties as required, assist the administration team during busy periods.
* Monitor stationery supplies ensuring continuous supply.
Requirements
* Well-presented with a professional manner and some experience in a similar position.
* POLITE, friendly and approachable with excellent communication and interpersonal skills.
* Strong administration and organizational skills with a can-do attitude to work.
* Confident self-starter who is happy to work in a fast-moving, entrepreneurial environment, and take responsibility for getting things done.