Job Summary
We are seeking a senior Executive Assistant with a minimum of 6 years experience in a professional environment. This is a temporary role with a view to permanency based in North Dublin. The successful candidate will be responsible for managing the administration of multiple projects and providing administrative support to the Senior Executive team.
About the Role
The Executive Assistant will provide high-level administrative support to the CEO, including reception and office administration, diary management, travel arrangements, and communication with internal and external stakeholders. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to maintain confidentiality.
Main Responsibilities
* Manage the CEO's diary and schedule appointments
* Coordinate travel arrangements for the Executive team
* Communicate directly on behalf of the CEO to various internal and external stakeholders
* Liaise with various stakeholders and senior management
* Oversee record management and file structure for the team
* Collate key performance indicators for monthly reports
* Prepare, draft, and edit written correspondence to internal and external stakeholders
Requirements
* A relevant third-level qualification or relevant experience
* At least 6 years previous work experience as an Executive/Personal Assistant at a MD/CEO level
* An ability to work independently and on own initiative whilst being part of a wider team
* Strong administrative skills coupled with an ability to organise and prioritise multiple tasks with excellent attention to detail
* A proactive approach to problem-solving with good decision-making capability
* Excellent written and oral communication skills
* Proficiency in IT skills including MS Office and databases