Post Title:
GRADE VI (CLERICAL) DATA MANAGER
Post Status:
Permanent
Department:
QPS Department
Location:
Beaumont Hospital & Affiliated Sites
Reports to:
Clinical Governance / Clinical Audit Manager
Salary:
Appointment will be made on Grade VI (€55,644 - €63,447, LSI1 €65,711, LSI2 €67,981) at a point in line with Government pay policy.
Hours of work:
Full-Time
Closing Date:
12 Noon on 23/10/2024
Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.
Position Summary:
The Quality and Safety Directorate is comprised of five key departments including Clinical Governance & Audit, Health & Safety, Quality & Standards, Patient Advisory & Liaison Services and Risk & Legal. The Data Manager will work with the Director of Quality and Safety and other senior members of the Quality and Safety Directorate to assist in collection, collation, presentation of data to support the aim of continuous quality improvement and the achievement of organisational objectives.
Key Objectives:
Support the Director of Quality & Patient Safety in the transformation of reporting of quality and patient safety metrics in response to requirements of the Beaumont Hospital and the RCSI Hospital Group;
Work with the wider Quality and Patient Safety team to define and set up systems to ensure accurate and timely reporting of data in relation to relevant key performance metrics required at directorate, hospital and hospital group level.
Responsibilities:
Data Management:
* Prepare, collate and validate data which may provide assurance to the Hospitals’ Executive Management Group and Hospital Board and externally at Hospital Group Level.
* In collaboration with the PALS, and Risk & Legal Departments conduct trend analysis of complaints and incidents and develop reports to highlight relevant information to the relevant stakeholders.
* Ensure that the quality of data within the sphere of responsibility of the Quality & Safety Directorate is of the highest quality and that individual managers and staff understand their roles and responsibilities with respect to data accuracy.
* Co-ordinate and validate information provided for internal reports and to external agencies as required.
* Assist in co-ordinating data for RCSI HG Serious Incident Management Forum (Medical and Peri-operative).
* Take a lead role in the development of reports that will inform quality improvement in various areas across the hospital.
* Develop systems to ensure relevant stakeholders are informed in a timely fashion of potential risk to achieving KPI’s.
* Oversee the collection and analysis of data, interpret findings, prepare reports and participate in the presentation of findings and facilitation of actions needed to achieve improvement.
* Comply with the Data Protection Act 2018, General Data Protection Regulation (GDPR) and hospital policies & procedures in the processing of data.
* Provide cross functional cover for other data managers to ensure continuity of service.
* To work with key stakeholders as required to ensure 100% capture rate and validation of data.
* To co-ordinate the production of information in order to supply reports for specific purposes within and outside the hospital.
* To assist/partake in providing data to support research projects where relevant.
* To assist in supporting practice changes, and in tracking the impact of those changes through the provision of data.
* To work with other Data Managers and provide support to the wider Quality & Safety team.
Quality and Standards:
* Develop and maintain in conjunction with relevant stakeholders, site specific standard operating procedures (SOP’s) for the effective and efficient management of data and generation of reports.
* Work with the wider Quality & Safety team to identify areas where key performance indicators (KPI’s) are not being achieved and undertake corrective action.
* Develop systems to ensure relevant stakeholders are informed in a timely fashion of potential risk to achieving KPI’s.
Communication:
* Establish effective communication networks with internal and external stakeholders.
* Work with other members of the Quality & Safety team to ensure timely and accurate data communicated to internal and external stakeholders.
* Inform new team members of data management processes and standard operating procedures.
Personal Development:
* In conjunction with line manager agree learning objectives designed to meet development goals and to improve service.
* Participate in quarterly performance meetings with line manager.
Selection Criteria:
Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. Applications will be assessed on the basis of how well candidates satisfy these criteria.
Qualifications:
Mandatory:
* Professional Qualifications, Experience, etc:
(a) Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004.
(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.
(iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction.
(iv) Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).
Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.
* IT literate
* Data management and reporting experience
* Experience in the analysis, interpretation and presentation of data to relevant audiences
* Experience using healthcare information systems
* Good knowledge of hospital performance metrics
* Good understanding of best practice in data protection
* Knowledge of implementing data quality measures and bringing expertise/innovation to data management issues
* Evidence of commitment to continual personal development
Desirable:
* Relevant third level qualification
* Relevant postgraduate qualification in Healthcare Statistics or equivalent
* Experience of working closely with a range of colleagues in health and academic bodies engaged in data analysis and research
* Good understanding of the clinical audit process
Further Information for Candidates:
Supplementary information:
The Hospital www.beaumont.ie
Management Unit: www.beaumont.ie/hr
Informal Enquiries ONLY to: (Please note no applications will be accepted via this email address)
Name: Linda McEvoy
Title: Clinical Audit & Clinical Governance Manager
Email address: lindamcevoy@beaumont.ie
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