Job Title: Office Manager
About the Role:
We are seeking an experienced Office Manager to join our client's small office in Dublin. The successful candidate will be responsible for supporting a range of operational and administrative requirements, as well as assisting with some day-to-day operations in the finance function.
Key Responsibilities:
* General office administration to all teams as necessary.
* Acting as PA to senior management.
* Main point of contact for facilities/building management.
* Managing local office supply procurement.
* Liaising with the IT team.
* Organising and planning events, projects, meetings and external guests.
* Health and safety responsibilities.
* Providing support to HR.
* Preparing of board/general meeting packs and reports.
* Attending meetings as note taker.
* Document control.
* Processing bank reconciliations.
* Company credit card receipts recording and reconciliation.
* Reconciling creditors and debtors accounts.
* Assisting in annual financial audit.
* Company secretarial filings.
Skills, Knowledge and Expertise:
Background:
* Experience in an office management role working in a small-to-medium sized firm.
* Experienced in PA/EA skills to support management up to senior level.
* Competent in MS Office products including Word, Excel and PowerPoint.
* Events planning and coordination experience.
* Exposure to bookkeeping/accounting.
Behaviours:
* Willing to be flexible in line with business requirements.
* Excellent attention to detail and organised, with the ability to successfully handle multiple tasks simultaneously.
* Proactive and able to work independently as well as within a team.
* Good working relationships with stakeholders, with effective communication (verbal and written skills).
* Strong analytical and numerical skills.
Qualifications:
* Leaving Certificate pass level in English and Maths (essential).
* Diploma level qualification in secretarial/executive/business administration (preferred).
Benefits:
* Bonus opportunity
* Company Pension (PRSA)
* Private Healthcare with VHI
* Sick pay
* 24 days holiday plus BH (FTE)
* 3 months' notice period (both ways)
* 6 months probationary period
* Employee Benefits platform
* Cycle to Work Scheme, Electric Car Scheme (after successful probationary period)