Job Title: Payroll and Accounts
Reports to:
Finance Manager
Hours:
37.5 per week
Overview
This role is for a person to take responsibility for all matters relating to payroll while assisting with other account and administration duties.
We are seeking a high-calibre individual to fill this challenging, exciting, and responsible position in a very busy environment.
Key Roles and Responsibilities:
Payroll System Duties
* Process weekly payroll for a small number of staff & monthly payroll for approx. 90 staff
* E nsure PAYE/PRSI compliance and liaise with the Revenue Commissioner and Department of Social Welfare as required
* Prepare files/returns to Revenue Commissioners each month
* Resolve employee payroll queries
* Prepare files for Bank by electronic funds transmission
* Prepare Salary Control Accounts at month end
* Prepare and manage payroll budgets
Bookkeeping Duties
* Update Trips/Tours/Retreats budget sheets and summaries with income & expenditure
* Update Trip Coordinators on status of student income received
* Reconcile Trip expense receipts
* Issue and allocate purchase orders against invoices approved by budget holders
* E nsure compliance with the procurement policy for quotes and third-party requirements are adhered to for invoices received from budget holders
* Update the required spreadsheets for allocation of costs for Taxis, housekeeping to Finance team for processing
* Filing and invoice scanning for electronic payment processing
* Cash receipts - count and issue receipt
* Bank lodgements - lodge cash and cheques in the bank
Admin Duties
* Provide administrative support to the Director of Finance (DoF) –, manage diary, schedule meetings with internal and external personnel
* Assist with the preparation of reports, presentations etc
* Record all absences for privately paid staff, both teaching and non-teaching
* Assist with garda vetting
* Assist with the preparation of packs for various interviews
* Assist with documentation for Leadership Team reports on expenditure
* Maintain office systems, including data management and filing where appropriate
* Ad-hoc project work when necessary
Key Requirements
* 3 – 5 years' experience of SAGE Payroll (Micropay Professional) payroll system
* Detailed knowledge of PAYE and PRSI
* Detailed knowledge of Employment Law and Employee Entitlements
* Proficiency in Excel, Word and Outlook
* A confident, professional communicator who is highly organised, capable of working on their own initiative and as part of a team as required
* Confidentiality and attention to detail are critical attributes for this role
* Ability to meet deadlines and work under pressure
* Previous experience of working in a school/college environment preferrable
Terms of Employment
* Attractive salary on offer which is negotiable depending on experience
* College pension scheme
* 20 days annual leave
* Generous paid sick leave entitlement following probationary period
* Bike to work scheme
* Opportunity for flexible/hybrid working
* Laptop
* Continuous Professional Development
* Opportunity for an element of hybrid working