Project Coordinator / Administrator required with 3 years plus experience in senior administration in a multinational environment. 23 month contract. Onsite. Galway
Responsibilities:
1. Responsible for the Workspace Request mailbox, managing all new queries raised, and logging them onto the database.
2. Assisting in planning and resourcing of workspace requests for the weekly Workspace management governance.
3. Support in creation of workspace plans to find solutions for requests.
4. Maintenance and updating of workspace systems including SiQ platform, databases, and site drawings.
5. Maintain and update workspace documentation such as guides and SharePoint information.
6. Complete building surveys to ensure workspace is current.
7. Play a key role in the Project Management Office, supporting admin and the coordination of all live projects.
8. Contribute to Project Management Office project compliance and play a leading role in the Project Management Office Governance where Project Leads present their projects to demonstrate compliance to the PMO standards.
9. Assist in setting up monthly Workspace and Project Management Office reports, highlighting the KPI’s on the performance.
10. Support the PMO Finance in setting up PO’s and checking and spend allocations against relevant projects.
11. Assist Facilities Finance in tracking PO’s and in their updating monthly reports.
12. Supporting the Facilities Helpdesk, as may be necessary from time to time.
Requirements:
1. Third Level 6 Qualification, with 3 years + relevant experience in a similar type role.
2. Proficient in Microsoft Outlook, Word, and Excel.
3. Ability to collaborate effectively, work effectively, and proactively on cross-functional teams.
4. Proficient oral and written communication skills and ability to develop warm cross-functional relationships.
5. Good organizational and presentation skills.
For a confidential discussion and more information on the role, please contact Noeleen Stewart.
noeleen.stewart@collinsmcnicholas.ie
091-706712
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