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Accurately and efficiently manage and co-ordinate aspects of various Facilities Management Contracts. The Facilities Coordinator will work closely with an existing team, headed up by a contracts manager, to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, staff management, ad-hoc projects and back office administration (updating CAFM, KPI deliverables, reporting).
Main duties and responsibilities
* Be a hands-on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
* Ensures the timely execution of all Work Orders, within the permitted parameters.
* Ensure Key Performance Indicators are being achieved, escalating known issues to the account manager.
* Review and approve sub-contractor invoices and verify works done (reports & dockets).
* Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
* Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
* Knows and ensures consistent compliance with the company's Health, Safety & Quality policies and procedures.
* Ensures efficient management of all utilities, monitor and document consumption levels.
* Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables.
* Ensures high standards of cleaning are maintained at all times in accordance with the company cleaning policy.
* Ensure efficient management of the Asset register, ensuring all damaged FF&E is recorded and reported.
* Ensure any accidental and wilful damage is recorded and reported promptly.
* Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, and staff queries.
* Manage staff training through Human Focus.
* Ability to work under pressure to tight deadlines.
* Must demonstrate a flexible approach to work.
* Providing accurate monthly reports on staff issues, PPM’s and reactive works on a monthly basis.
The ideal candidate
* Excellent interpersonal and communication skills.
* Solution-minded.
* Understand safe working practices and health and safety legislation.
* Ability to work on his/her own.
* Well-organised and capable of prioritising own work.
* Flexible, honest, and reliable.
* Will be highly motivated.
* Needs to be a clear team player while at the same time exercising their own initiative in problem-solving.
Qualifications and Experience
* Experience coordinating Hard and Soft Facilities Services.
* Experience in managing people.
* Experience with KPIs and client interactions.
* A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
** Please note this role will require Garda Vetting**
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