REED are working with a law firm in the heart of Dublin who are seeking an Office Manager/Receptionist to join their team ASAP on a permanent basis.
This is a great opportunity for someone looking to continue their career and join a growing organisation.
Salary negotiable, DOE Office based, Monday Friday, 9am 5.30pm Excellent benefits The chosen must be established in their Office Manager/Receptionist career and looking for a new role to commit to and a company to grow with.
Duties & Responsibilities Greeting clients at front desk Answering calls and directing queries to the correct individuals Managing meeting rooms and ensuring IT are notified Manage and procure general office stationery supplies as required Liaise with Financial Controller with regard to the purchase of non-regular equipment/supplies.
Ensure supplies of water, fruit, milk, tea & other such consumables are ordered as needed.
Also sandwiches/pastries for meetings.
Ensure office procedures are notified to staff and adhered to e.g.
Opening/Closing, Alarm Activation/De-Activation, Fob & Key Allocation, Post & DX Process, Meeting Room Bookings, Visitor Signing in/out, General Security etc.
Be accountable for and ensure the proper management of petty cash, general banking requirements, taxi and courier accounts.
Manage administration of Post/Franking Machine.
Ensure Health & Safety procedures are in place and implemented including the provision of first aid supplies, trained first-aiders, the maintenance of an accident record book and the conduct of regular fire safety drills.
Co-Ordinate, with IT Department, all computer/phone equipment requirements, and operational needs.
Log and report on all repair calls re: printer/photocopier.
Manage up-to-date database of employee contact details in conjunction with HR.
Assist with planning and implementing external/internal executive level events as well as staff parties and other significant celebrations.
Address employees queries regarding office management issues.
Keep Managing Partner informed of relevant issues that should reasonably be brought to his attention.
Ensure AV facilities are operational.
Skills: Office Manager Receptionist Front of House