Job Title: Accounts Office Manager
Job Type: Full-time
Location: Northbridge Service Station, Kilmallock, Co. Limerick
Main Purpose of Job: To effectively manage, develop, motivate and lead the administration/office staff.
Relationships:
Responsible to: Senior Executive Manager & C.E.O of JB Business.
Responsible for: All Office Staff and Administration Staff
Liaison with: HR Manager, Area Manager, Office employees, and company auditors.
Main tasks of job:
* Oversee the accounts department team, ensuring financial ledgers are maintained and monthly accounting processes are followed.
* Provide overall leadership and supervision, with a hands-on approach, to the entire office team.
* Responsible for the supervision of office employees, including the allocation of workloads, monitoring progress and performance, determining work priorities, paying particular attention to productivity, systems, efficiency, profitability, and quality control through regular audits.
* Control and monitor the correct use of appropriate technology.
* Conduct stock checks on equipment and materials as required.
* Arrange/carry out the induction and ‘on the job’ training with office staff, ensuring they are trained to required standards.
* Liaise with Human Resources promptly, with open communication and integrity.
* Involvement in the implementation of new financial and operational systems.
* Co-ordinate escalation/identification of issues and advise Senior Management of potential/operational risks.
* Provide Business Analysis to improve processes, productivity, and performance, and support effective decision-making.
* Accountable for all tax and regulatory returns.
* Ownership of revenue reconciliation.
* Manage relationships with external and internal auditors, tax advisors, and other professional advisors.
* Prepare monthly management accounts including Profit and Loss Accounts, Balance Sheets, and Cash Flow.
* Prepare weekly financial reports including forecasting of profits, cash, and payroll.
* Preparation of monthly Accruals, Prepayments, and Balance Sheet Reconciliations.
* Preparation of year-end Accounts.
* Ensure a strong accounting and operational control environment to safeguard assets.
* Promote credible awareness of all company Policies and Procedures and Health and Safety Practices.
* Ensure all employees have appropriate training and understanding of Policies and Procedures and Health and Safety Practices to secure compliance.
* Implement and follow up on CAPA plans in relation to any audit non-conformances outlined by you or other departments.
Additional Responsibilities:
* Develop the business, assisting the Store Manager/Franchisee build relationships in local communities, and develop an LSM plan with the Manager/Franchisee for each store to generate business and goodwill in each community.
* Oversee employee relations and customer complaints having the potential for significant impact on the business and take necessary action and advice to minimize effect.
* Prepare weekly KPI reports, relative to sales, productivity, man hours budgets, stock, margins, and wastage.
* Attend weekly management meetings at Head Office, prepared and open to new challenges with a proactive mindset.
* Develop a suitably trained and responsible team.
* Action any issues that arise on a day-to-day basis.
* Ensure accident/incident investigations and report forms are completed as per policy.
* Ensure compliance with all legislation i.e., working time act – rest periods, max working hours, equality legislation, grievance and disciplinary procedure.
* Ensure accurate records are maintained including time and attendance, time sheets, site minutes, etc.
* Handle all staff disciplinary and grievances at a local level in accordance with company policy and communicate regularly with the Head Office HR Department.
Note: The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives.
Your Profile:
* Accounts Technician or Accountant, with 3+ years PQE in a management role, who is results-oriented, commercially astute, revenue, and profit-focused.
* Office/Finance manager with proven progressive Management experience along with some multi-site experience within the Retail Industry - A minimum of 2 years’ experience is required.
* Possess excellent IT skills and experience.
* Financial acumen is a particular requirement of this position.
* Ability to think strategically as well as operationally.
* The ability to lead, manage, and develop others into a state of self-sufficiency.
* Possess excellent organizational, analytical, problem-solving, and communication skills.
* Business acumen gained through work experience and/or a business degree.
* Strong, demonstrable record of achievement working in a standards-driven organization.
* Ambitious, enthusiastic, and resilient with demonstrable career progression to date.
* Ability to communicate office goals and a motivating vision; link individual office performance to achieving store goals.
* Provide clear direction and authority, and be assertive when required.
* Regularly coach office staff to drive for results, serving as a role model in professionalism.
Benefits:
* Competitive fortnightly Salary for the Office Manager - Paid fortnightly
* Access to Employment Assistance Programme (EAP)
* Self-rostering
* Dynamic work environment
* Excellent opportunities for career progression
This position will suit an individual who is highly motivated, hardworking with excellent communication and management skills.
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