About the Role
We are seeking an experienced Business and Administrative Support to join our team. This 6-month contract is based remotely within Ireland, for a multinational tech company.
The successful candidate will provide administrative support, ensuring the smooth day-to-day operation and organisation of our team. This role involves working across all levels of the organisation, from Senior Executive to individual contributor level, across several global locations.
Key Responsibilities
* Event Management & Logistics:
o Customer, partner and internal executive visits
o All Hands, training, morale and other large business meetings and events
* IT Equipment Management and Support:
o Management and distribution of devices and peripherals
o Maintenance of inventory records and distribution of office equipment
* Budget Management & Purchasing:
o Payment and reconciliation management arising from day-to-day team activities
* Point of contact for general queries
* Director Support:
o Travel, expenses and some calendar, meeting organisation support
o Presentations with ad hoc Leadership Team support (Travel & Expenses)
* Onboarding:
o Setup of new hires
o Maintenance of org charts and email distribution lists
Key Skills & Experience
* Strong planning and organisational skills
* Excellent verbal and written communication skills
* Expert time management, prioritisation, and problem-solving skills
* A team player who collaborates well and has excellent interpersonal skills and awareness
* The ability to work unsupervised, on own initiative and as part of an interdependent team
* Proven track record of delivering work with a high degree of accuracy and attention to detail, creating clarity and eliminating ambiguity where required
* Exercises sound judgment, tact, diplomacy, integrity, and professionalism, demonstrating a positive, can-do attitude
* Experience supporting teams who are working remotely or in a hybrid working environment
* A creative thinker who is committed to the ongoing evolution of the admin and business support function
* A keen interest in learning about new tools and technology