Job Title: Site Administrator (Residential)
About the Role:
We are seeking a highly organized and administrative skilled individual to join our team as a Site Administrator for our 10-storey apartment project in Dublin 15.
Main Responsibilities:
* Support the Senior Project Manager and Site Manager with general management of the project, including meetings administration, progress reports, and staff rostering
* Act as the first point of contact for visitors to the site and respond to enquiries on behalf of the Senior Project Manager
* Work with Suppliers on ordering materials and hire of plant and equipment, reconciling delivery dockets with Order Records and Invoices
* Assist the Logistics foreman in scheduling and coordination of material deliveries
* Maintain registers of plant and equipment on site and related certifications
* Maintain registers of onsite materials testing, liaising with testing labs as required
* Manage the Common Data Environment to ensure efficient Document Control
* Develop project document templates (permit forms, checklists etc) as required
* Assist in tracking RFI / Submittals documentation workflow, including running dashboard reports
* Assist the Safety Officer with Site Inductions, tracking personnel training records, and overseeing the Site Access Control System
* Support the Project Handover process, including preparation of handover documentation, key registers, and BCAR completion documentation
Requirements:
* Strong organizational and administrative skills
* Ability to work effectively in a team environment
* Excellent communication and interpersonal skills
* Experience with document control and project management software
* Ability to maintain accurate records and databases