Job Description
Exciting Opportunity for an Executive Assistant to join a Financial Services company. The ideal candidate will come from a corporate or professional services background.
Working in the Executive Office area supporting the Chief Compliance Officer (CCO), Chief Financial Officer (CFO), Chief Information Officer (CIO) and Chief Risk Officer (CRO). Also provide support to the Executive Assistant as needs be for holiday, sickness and general administrative tasks (EA supports the CEO, COO manages the Assistant Team).
Position Overview
1. Provide administrative assistance to four members of the C-suite in the Executive Office: CCO, CFO, CIO, CRO
2. Extensive diary management
3. Travel co-ordination (flights, hotels, visas, transfers)
4. Expense claims processing
5. Coordinate internal and external meetings across different time zones, liaising with global colleagues
6. Manage global visitor itineraries and events
7. Manage Meeting Room bookings and Webex calls
8. Manage Flex Desk list (excel)
9. Prepare packs for and minute monthly Committee meetings
10. Support to EA - Supervisory Line ManagerAssist with client meetings and eventsAbsence cover for EAAd-hoc duties as and when requested
Desired experience/skills:
11. Experience in a busy executive office environment (such as in an investment bank, professional services or corporate firm)
12. Extensive experience of complex diary management
13. Experienced travel and event co-ordinator
14. Excellent Microsoft skills (Word, Outlook, PowerPoint, Sharepoint) and knowledge of Adobe Acrobat
15. High attention to detail
16. Good initiative and proactivity, flexible
17. Ability to work well with others
18. Self-starter, can work independently (limited line management oversight)
Candidate Profile
We are looking for a motivated, enthusiastic, strong team player to work with this busy Executive Office team. Handling highly confidential information, excellent organisation, communication and interpersonal skills are required for this exciting role.
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.
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