Information Technology - Business Unit Manager
3135 Easton Turnpike, Fairfield, Connecticut, United States of America Req #394
The Business Unit Manager will assist in managing and controlling the operating and capital budgets within the IT division. This includes providing strategic advice for the formulation of the annual budget in collaboration with senior staff members. Additionally, the Business Unit Manager will ensure that all University-required procedures for the control of financial resources, records, and accountability are met. These controls are outlined in the University Financial and Administrative Policy and Procedure Manuals.
Key Responsibilities:
* Oversee internal controls for financial resources, records, and accountability.
* Ensure compliance with budget requirements through reviews and evaluations.
* Manage contract processing and approval workflow to include legal review, ensuring compliance with our policies and procedures.
* Provide guidance and technical assistance to IT for budget preparation.
* Collect, review, and ensure division budget data aligns with department needs.
* Formulate and submit the overall department budget; recommend adjustments to maintain department operations.
* Develop justifications and addendums in line with objectives set by the VP of IT.
* Collaborate with the Finance division on IT-related accounting, journal entries, and reconciliation issues.
* Manage IT billing, invoicing, chargebacks, and auditing for all related services.
* Ensure accuracy of IT invoices, review for correct rates, resolve discrepancies with vendors, and process payments through AP.
* Prepare and reconcile monthly and yearly IT chargebacks for various services (e.g., Verizon, SHUPad, Laptop).
* Process payments and journal entries for outside vendors and IT-related services.
* Oversee P-card purchases and payments for IT services.
* Assist in hiring processes for full-time staff, student workers, graduate assistants, and contractors.
* Maintain and update IT organizational charts.
* Organize and manage administrative functions of the IT department.
* Coordinate special events for the VP of IT and IT staff.
* Ensure office and kitchen supplies are stocked and available.
* Provide support for additional administrative services as requested or required.
Knowledge, Skills, Abilities & Other Attributes:
* Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
* Two to four years in budget preparation, analysis, and accounting.
* Ability to effectively interact with departmental staff, campus, and outside community.
* Ability to effectively communicate orally, in writing, and electronically.
* Ability to complete assignments given on a project basis, meeting established deadlines.
* Ability to maintain accuracy and attention to detail in a fast-paced environment of changing priorities.
* Ability to work independently and prioritize responsibilities.
* Proficiency in Microsoft products, especially Excel.
* Knowledge of billing structures for IT-related services.
* Must be customer service friendly.
Unusual Working Conditions:
May be required to work during off hours/weekends and respond to any IT emergencies escalated to this role.
This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.
Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.
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