Event Coordinator & Project Manager
We are seeking a dedicated and dynamic individual to fill a dual role combining responsibility for project managing the Calcutta Run, the Law Society of Ireland's flagship ESG initiative, and supporting project management within the Finance team.
Main Duties & Key Responsibilities
The Calcutta Run Coordinator role is the primary focus of this position, with responsibilities covering the planning, promotion, and execution of this prestigious annual event and its associated activities.
Calcutta Run Responsibilities
* Event Coordination:
o Oversee onsite management, communications, finances, and fundraising efforts.
o Serve as the central liaison with the Calcutta Run organisation group, the Calcutta Run Committee, sponsors, and partner charities.
* Promotions & Engagement:
o Engage with stakeholders, including law firms, participants, managing partners, and sponsors.
o Manage digital communications, creating engaging content for social media platforms and newsletters.
o Develop online and print promotional materials, coordinating with design tools like Canva, Mail Chimp, and Hootsuite.
* Participant & Sponsor Management:
o Coordinate individual and team registration using online systems.
o Build and maintain relationships with sponsors and key donors.
o Provide regular reports to the organising committee on registration, donations, and progress.
* Event Management:
o Organise key events, including the event launch (March), the main event (late May), and the cheque handover (Q4).
o Oversee supplier relationships and ensure smooth delivery of all logistical needs.
o Collaborate with organisers of supporting events, such as the Golf Classic, Tag Rugby, and Cork Run.
Project Management Responsibilities
* Assisting with financial project plans, including timelines, budgets, and resource allocation.
* Assisting with implementation of planned projects.
* Monitoring and reporting on project progress and adjusting plans as necessary to meet deliverables.
* Identifying and escalating risks to project success while contributing ideas for optimisation.
* Participating in process analysis to improve workflow efficiency and compliance.
Knowledge & Skills Required
* Experience: 3+ years in event management or a similar role, with demonstrated project management exposure.
* Proficiency in social media marketing, using platforms like Hootsuite, Mail Chimp, Canva, and others.
* Technical Skills: knowledge of design tools like Adobe is advantageous, competency in MS Office, especially Excel, and comfort handling figures.
* Soft Skills: strong organisational, prioritisation, and multitasking abilities, exceptional communication and interpersonal skills, proactive, flexible, and able to work independently.
* Finance qualification or background is advantageous.
Remuneration & Benefits
This role offers an exciting balance between spearheading one of Ireland's most impactful fundraising initiatives and gaining valuable project management experience in a finance environment.