The Royal Dublin Society (RDS) is a leading social impact organisation founded nearly 300 years ago. We inspire and empower positive change across science, technology, culture, enterprise, agriculture, and equestrianism by delivering programmes, bursaries, and activities on an all-island basis.
Background to the Role
The Assistant Facilities Manager will play a critical role in ensuring the RDS campus is maintained to the highest professional standard. The primary function of this role is to assist the Facilities Manager in the execution of works to upgrade and renew the RDS property portfolio.
The RDS has a diverse property portfolio consisting of Georgian buildings, new structures, and proposed construction projects. The postholder will be responsible for administering rostering and other duties for the in-house teams, as well as procuring and managing external service providers.
In conjunction with this, the RDS is a busy events venue, renting its space to various clients and hosting major events such as the Dublin Horse Show annually. The postholder will be pivotal in enhancing client relationships and seeking services from our in-house and outsourced teams to assist in this.
Key Responsibilities
* Develop strong relationships with day-to-day clients, internal and external.
* Manage contracts for works and services.
* Manage rosters and team members as required.
* Continually look to implement new initiatives.
* Ensure all sites adhere to contractual obligations for review and governance meetings, including health & safety, crowd control, and fire safety compliance.
* Manage the relationship with key service providers across security, parking, and cleaning services.
* Build budgets from first principles for approval and administer with monthly tracking and rolled-up progress on actual spend against expectations.
* Assist the Campus Director and FM in responsibilities relating to parking strategy and management, security management, environmental climate action plan initiatives, and safety matters, including building fire registers.
* Management of staff issues (e.g., attendance, conduct, capability, and competency etc.) that are covered by HR procedures or local safety rules.
* Drive employee engagement on site.