This position encompasses financial and administrative responsibilities which can be divided into the following areas of responsibility: Accounts Management Co-ordinating and managing the Purchase-to-Pay process relating to Capital accounts.
The Purchase-to-Pay process includes preparation and issuing of purchase orders and processing of invoices.
Ensuring that all accounts are processed as appropriate in accordance with all relevant regulations and obligations including the National Financial Regulations Purchase to Pay process and the Estates Departments Capital Projects Manual and Approvals Protocol and that appropriate records are kept Maintaining own knowledge of relevant accounts and taxation policies and procedures, to perform the role effectively, to ensure standards are met to provide assistance as required to other Estates staff and other staff in the organisation Managing Capital Vendor set-ups including liaising with service staff, vendors and HBS Vendor Set-Up staff.
Managing and maintaining the database Administration Overseeing the administrative management of all operations as assigned to him/her to include supervision and management of any assigned staff Liaising with all stakeholders as required and responding to queries from relevant internal and external stakeholders including financial, accounts or general queries Managing Data - including maintaining, correcting, collating, interrogating, validating and processing data Maintaining accurate up-to-date records, both computerised and paper copy filing systems and records Assist in and / or prepare reports as necessary Ensure deadlines are met and that service levels are maintained.
Maintain confidentiality of documentation, records, etc.
Action all communications in a timely manner Identify potential problems / inconsistencies in a timely manner and consult with line manager as appropriate.
Actively participate in innovation and change management in the approach to best practice within the Office.
Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying co-ordinator of any deficiencies.
Developing effective working relationships with all relevant stakeholders including Estates staff and service managers and staff, and maintenance staff.
Creating and managing a positive working environment among staff members, which contributes to maintaining and enhancing effective working relationships Represent the service in a positive manner Contributing to the development and implementation of policies and procedures for own area Pursuing continuous professional development in order to develop management expertise and professional knowledge Assisting in the development and implementation of policies and procedures for own area Assisting with external and internal audits and inspections Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards and other standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated organisation protocols for implementing and maintaining these standards.
To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.
(a)
Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in a government body.
AND (ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish1 .
Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.
Or (iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction AND (iv) Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).
Note 1 :
Candidates must achieve a pass in Ordinary or Higher level papers.
A pass in a foundation level paper is not acceptable.
Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme.
The Leaving Certification Applied Programme does not fulfil the eligibility criteria.
YOU MUST HAVE FLUENT WRITTEN AND SPOKEN ENGLISH TO APPLY FOR THIS ROLE YOU MUST HAVE A VALID WORK PERMIT TO WORK IN IRELAND TO APPLY FOR THIS ROLE YOU MUST HAVE REVLEVANT PROFESSIONAL EXPERIENCE TO APPLY FOR THIS ROLE THIS ROLE IS OFFICE BASED Skills: Adminstration Database Administration accounts administration Filing Good communication skills.
Benefits:
Paid Holidays