Direct message the job poster from Abrivia Recruitment Specialists
Manager - Business support and In-house Legal Recruitment at Abrivia Recruitment specialists
Job Title: Executive Assistant
Location: Dublin City
Abrivia recruitment have an exciting new opportunity for a driven and ambitious Executive Assistant to join their client a leading global aviation company in Dublin. This is an exciting opportunity to work in a fast-paced, dynamic environment and provide comprehensive support to two Commercial Regional Heads.
This opportunity offers an excellent salary and benefits package, along with a great opportunity to develop your skills and learning.
Key Responsibilities:
* Extensive diary management, international travel arrangements and expenses.
* Screen calls and manage incoming emails.
* Prepare agendas, briefing materials, presentations, and board documents.
* Coordinate and take minutes for team meetings.
* Organise internal and external events.
* Maintain schedules, action logs, and follow up on assigned tasks to ensure timely completion.
* Support departmental projects and initiatives, demonstrating flexibility and initiative.
* Manage file systems, ensuring organisational efficiency.
* Adhere to departmental processes and identify opportunities for improvement.
Requirements:
* Minimum 5 years of experience as an Executive Assistant.
* Proficiency in MS Office, particularly Word, PowerPoint, and Excel.
* Excellent organisational and time management abilities, with a focus on meeting deadlines.
* Exceptional interpersonal and communication skills, with the ability to engage with internal and external stakeholders.
* Proactive mindset, capable of working independently and taking initiative.
* High attention to detail and discretion when handling confidential information.
* Strong oral and written communication skills.
* Must be willing to deal with issues outside of regular business hours if required.
To apply, please send your CV and covering letter to Valerie McNulty at Valerie.mcnulty@abrivia.ie
Seniority level
* Associate
Employment type
* Full-time
Job function
* Administrative, Writing/Editing, and General Business
Industries
* Airlines and Aviation and Aviation and Aerospace Component Manufacturing
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