Job Title: Office Manager
We are seeking an experienced Office Manager to join our team at a leading architect organisation based in Belfast.
This is a Full-Time, Fixed Term Contract initially for 14 months with flexible working hours and a competitive salary of £25,000 - £32,000 dependent on experience.
About the Role:
You will be responsible for ensuring the smooth running of the practice outside of project work, alongside the Accounts Assistant and Administrative Assistant, reporting directly to the Practice Management Team (Directors and Associates).
* Previous Office Manager experience within a similar role
* Strong administration experience
* IT proficient with the use of IT packages
* Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels
* Ability to manage and prioritise a busy workload while adhering to deadlines and working under pressure
* Ability to work on your own initiative as well as part of a team
* Excellent attention to detail
Main Duties and Responsibilities:
* Admin support to Projects and internal task teams
* Management of non-project related Health & Safety matters
* Keeping Practice Management tools up to date
* Management of staff start/end protocol, staff leave, sickness absence, hybrid working records
* Facilitate employment of new staff
* Completion of statutory and industry standard surveys
* Management and implementation of GDPR requirements
* Management of office related risk assessments
* Organising Professional Indemnity Insurance, PL, EL and premises insurance
* Management and Implementation of Policies, including audit management
* Other administrative tasks that arise from time to time for the general smooth running of the practice
* IT/Share Point support, and O365 administration
* Filing and Archiving
* Marketing support
* Reception, meeting rooms, tea/coffee, phone calls etc. when required
* Self-Development (CPD) Skills