About the Role
We are seeking a highly skilled Receptionist to support our office in Dunkettle. As a key point of contact for multiple internal stakeholders, this role is crucial to our operations.
Key Responsibilities:
* Handle general switchboard and reception queries professionally.
* Welcome and assist customers and visitors in person.
* Manage incoming post and notify relevant departments for collection.
* Arrange staff travel and accommodation bookings.
* Schedule automatic email responses for team members as required.
* Ensure outgoing post is prepared, franked, and delivered daily.
* Distribute purchase orders to designated order administrators.
* Order and maintain stationery, business cards, kitchen, and general office supplies.
* Manage boardroom and conference room bookings.
* Record and maintain employee annual leave records.
* Ensure adherence to quality and health & safety procedures.
* Carry out other administrative duties as required.
Requirements:
* Excellent front-of-house and telephone manner with strong interpersonal skills.
* Proficiency with IT systems, including Microsoft 365, Excel, Word, and SharePoint.
* Strong attention to detail and the ability to work independently.
* Outstanding verbal and written communication skills.
* Proven ability to multitask and prioritise in a dynamic environment.
* Customer-focused with a proactive problem-solving approach.
* Reliable, adaptable, and committed to supporting a busy team.