Job Title: Office Coordinator
Exciting opportunity for a team administrator or office coordinator to join a trading and services company as their next office coordinator.
Location: Dublin City Centre
Work Arrangement: Fully onsite
Salary Range: €32,000 - €35,000 (Dependent on Experience)
The Role
As an Office Coordinator, you will be responsible for maintaining the day-to-day operations of the office. This includes:
* Maintaining a tidy office environment, including office access, answering phones, dealing with external and internal mail, arranging couriers, filing, meeting room preparation, and other administrative tasks.
* Coordinating office services, such as telecoms, electricity, stationery, repairs, and installations of office equipment.
* Managing basic accounts, including filing invoices and receipts, completing managerial credit card expenses, and ensuring orderly filing and document management.
* Maintaining a stock of office supplies, tea, coffee, and other essentials, and ordering before running out.
* Providing an effective and efficient administrative support service, including diary management, secretarial duties, setting up meetings, agenda, and briefing documentation.
* Creating PowerPoint presentations and preparing reports, booking flights and other modes of transport, and accommodation when required.
* Dealing with confidential material in a professional manner, liaising with clients, suppliers, and staff members on behalf of the CEO.
* Maintaining and updating the company website, including posting blogs and vacancies.
* Communicating with blog subscribers and managing the company's social media accounts - Twitter and LinkedIn.
* Liaising with graphic designers to create marketing materials, and managing and coordinating internal events.
Role Requirements
We are looking for a highly organized and skilled individual who can demonstrate the following:
* Excellent administrative and organizational skills.
* Technical aptitude with experience using MS software packages, including Word, PowerPoint, and Excel.
* Able to work to deadlines, manage multiple tasks, and maintain a professional and courteous manner.
* Ability to work independently, using good judgment and discretion.
* A mature outlook and consistent approach to work.
* High level of confidentiality.
* Excellent interpersonal skills, including strong written and oral communication skills.
In addition, experience in office management, marketing, and accounts would be advantageous.
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