Job Title: PMO Support Analyst / Project Manager (Junior)
The CLIENT is seeking to procure the services of a PMO Support Analyst (ICT Project Manager - Junior). The role reports to the Manager of the Project Management Office (PMO) and involves supporting project administration, identifying opportunities for improvements, and refining associated processes, tools, and templates.
Key Responsibilities:
* Ensure that formal project and PMO processes are adhered to and identify potential improvements.
* Monitor the risk, quality, and progress of PMO Portfolio projects to organisational standards, maintaining KPI tracker and Project Portfolio Management (PPM) tool information.
* Assist with project resource management, facilitating calls and working with PMs to ensure PPM information is accurate and well-maintained.
* Coordinate monthly project financials, updating PPM tool and KPI tracker.
* Coordinate PMO status reporting from all project managers, consolidating data and preparing summary reports for senior stakeholders.
* Schedule and plan PMO meetings, organise workshops, sponsor reviews, and governance meetings. Issue minutes and track actions.
* Act as the super user and point of contact for the PPM tool. Roll out training as required, oversee ticket management and resolution of technical issues, develop and implement dashboards, registers, and logs within the system.
* Project administration, including setting up project folders in SharePoint and the PPM tool.
* Support the creation and maintenance of PMO documentation and update shared folders. Assist in scheduling and preparation of packs for Project Management training material.
* Manage PMO Outlook Calendar.
* General Administration duties.
Requirements:
* Experience working in Project Management Office in a PMO Support role, ensuring team adherence to PMO processes.
* Experience maintaining project information in systems and compiling information from multiple sources for portfolio management reporting.
* Familiarity with Teams Meeting, setting agendas, facilitating calls, issuing minutes, and maintaining action trackers.
* Knowledge and experience of financial tracking and ability to analyse and interpret financial data and report on variances.
* Ability to work as part of a team, be flexible, inquisitive, helpful, collaborate across functions, and seek opportunities and improvements in existing systems and processes.
* Experience using a Portfolio & Project Management tool an advantage.
* Ability to work independently with limited supervision, strong attention to detail, and require limited repeated correction.
* A vested or avid interest in the progression and delivery of the CLIENT strategic projects from a cross-organisation vantage point.