Job Title: Procurement and Contracts Officer
Location: Galway City with a hybrid working policy
Contract type: 1-2 year contract with strong potential to become permanent
Reporting into: Head of Procurement
My client, a public sector body is seeking a Grade 4 or 5 Procurement Officer, this role has become available due to internal movement within the organisation.
Main Job Duties and Responsibilities:
* Provide expertise as the Leading Authority on all matters relating to procurement and contracts.
* Devise, design and manage the relevant procurement strategies.
* Lead and manage the implementation of the Multi-Annual Procurement Plan.
* Manage the growth of procurement and contracts competency by reviewing allocation of resources and presenting recommendations to maximise these resources.
* Provide specialised and professional expertise to internal stakeholders around drawing up functional / technical specifications for procuring goods/services.
* Manage supplier engagements (i.e., contract reviews).
* Lead all procurement projects at tendering threshold value and be a member of the Tender Evaluation Team.
* Proactively drive and manage the development and implementation of systems and process improvement to underpin procurement policies and procedures.
* Manage all procurement-related audits and ensure any non-compliant findings are resolved in a timely manner.
* Lead and manage the contract management of all centralised contracts.
* Identify and implement solutions to problems that arise during procurement processes and contract execution.
* Provide expertise in respect of public procurement legislation and requirements, regulatory amendments, and developments.
* Collaborate with the Contracts and Procurement Office to raise awareness of aggregated spends proactively ensure compliance with supplier thresholds and to coordinate solutions in response to aggregated spends at supplier level.
Skills and Experience needed for the this Procurement and Contracts job:
* HETAC level 8 qualification in a relevant area (or equivalent work experience).
* A minimum of 5-7 years procurement and contracts management experience or equivalent.
* A minimum of 2-3 years in managing public procurement processes or equivalent.
* Excellent IT skills with proficiency in M/S Office suite.
* Intermediate level in MS Excel is a requirement
* Demonstrated ability to work on own initiative and to plan, manage and organise own workload in an effective manner within strict deadlines
* Excellent written and verbal communication skills, good numeracy skills, and ability to analyse data.
* Excellent influencing and interpersonal skills
A more detailed job description is available on request.
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