Description
Arthur Cox is one of Ireland’s leading law firms and is the 2024 IFLR Europe Awards, Irish Law firm of the year. An international firm, with offices in Dublin, Belfast, London, New York and San Francisco, as it enters its second century, our partnership continues to grow. Constant innovation allows us to service our clients in the best possible way.
Arthur Cox focuses on attracting, developing and retaining the best and brightest talent. In our Career Journeys at Arthur Cox series, we spotlight the pathways of key leaders in our firm, focusing on how the world of work has changed during their career, the importance of mentorship, as well as the advice they would give to their younger selves.
The Governance and Consulting Services Team delivers Company Compliance, Board Services and GRC Consulting Services. We are now recruiting for a Team Administrator to join our Dublin office. The role, which operates on onsite, will provide exposure to all elements of secretarial and administrative support.
Key Responsibilities
* Managing requests from the Governance and Consulting Services teams and Firm Executive Assistants.
* Providing support on ad hoc tasks including scanning of documents, archiving, shredding and booking of couriers.
* Providing support on all printing requests.
* Assisting with meeting set up, including updating the meeting room system, adding guest names, arranging lunches, car parking, IT requirements etc.
* Submitting expenses.
* Updating the marketing database with new client details.
* Running document comparisons.
* Downloading from data sites.
* 3E Billing - client account refund requests, pay requisitions, WIP reports, new client/matter set up & closing, matter enquiries.
* Managing minute books- filing, creating, organising minute books, scanning minutes, updating spreadsheet.
* Booking meetings, organising catering / IT / etc.
* Updating Systems with new matters/clients.
* Filing physical CRO forms & Bonds.
* Other ad hoc administrative duties as required.
Skills, Knowledge and Expertise
* 1-2 years in a similar administrative role.
* Essential proficiency in MS Office (Excel, Outlook) and experience with billing management systems (3E preferably).
* Demonstrated ability to work in a multi-tasking environment while ensuring accuracy and efficiency.
* Excellent communication and interpersonal skills.
* Solution-minded with the ability to work well under pressure.
* Ability to work independently and prioritise tasks effectively.
* A clear team player who can also take initiative in solutions orientated tasks.
* Flexible, reliable, and highly motivated.
Benefits
We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with the following:
* Market leading salary
* Discretionary annual bonus scheme
* 25 days annual leave allowance
* Pension scheme
* TaxSaver and Bike to Work scheme
* Healthcare
* Full gym and wellness programme
About Arthur Cox
Arthur Cox is one of Ireland’s leading law firms and provides a comprehensive service to an international client base ranging from multinational organisations, banks and financial institutions, established global leaders to government agencies and new players in emerging industry sectors. Our story has been defined by our progressive outlook. For over 100 years, the firm has led the way in the legal field in Ireland, delivering the best service and support for our clients. With an independent, entrepreneurial spirit of innovation leading the way.
Arthur Cox LLP is an equal opportunities employer. We value diversity and encourage applications from all sections of society. Please advise if you have any additional requirements, we will happily assist. Any information disclosed by you in this regard will be kept strictly confidential and shared within the firm only as necessary and with your consent.
Reasonable accommodations provided for the purposes of your interview or which you may require during your employment will not be taken into account in hiring decisions.
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