We are currently recruiting a Human Resources Administrator to join the team. Applicants should have a minimum of 9 months experience working in a Human Resources or Recruitment Administration role. The post holder must be capable of working on their own initiative as well as working effectively as part of a team.
The Human Resources department supports a full-time staff team across a number of restaurant businesses as well as recruiting a large number of staff for events (including the Galway Races festival) during the summer and autumn months.
Day-to-day tasks will be varied and include typical HR-related tasks such as assistance with recruitment and selection paperwork, preparing contract information, maintaining employee files, updating training records, replying to email queries, submitting event information to payroll, and placing job adverts on social media and online portals.
The role also involves assisting with roster preparation for events, checking availability for work, confirming bookings, attending the site as required for check-in, and handling queries via telephone, email, text, and WhatsApp. Hours relating to event-based work require flexibility to deal with staff cancellations, short notice event time changes, etc. Typical filing and telephone duties associated with an office role also apply in this role.
This role reports to the Human Resources Manager. It is suited to an administrator with basic HR knowledge who is looking to develop their skills and experience in a hands-on generalist role while still undertaking the administration tasks required. It is not suited to an HR professional who requires the support of an administrator.
Typically, office hours are 9:00 AM - 5:00 PM / 8:30 AM - 4:30 PM; however, these times will vary during event days when on-site attendance is required. There are two weeks in July (preceding and during race week) where hours will be in excess of normal working hours, and applicants must be prepared to be flexible in this regard.
Application Requirements
1. Applicants should have a related HR qualification with 6-9 months experience in a Human Resources department.
2. Proficiency in the use of Microsoft Office and the ability to communicate effectively both orally and in writing is essential.
3. Accuracy and attention to detail are essential due to the nature of the contract/payroll information being processed.
4. The post holder must be organized and capable of multitasking accurately to deliver good quality work in a timely manner.
5. Reliable attendance and good timekeeping are important, coupled with the flexibility to adapt working hours (with notice) if required.
6. Own transport would be an advantage in relation to availability and flexibility regarding working hours for events.
This role offers a longer-term opportunity for the post holder to obtain hands-on experience in a generalist HR role. There may also be opportunities in the future, dependent on business needs, to avail of a flexible hours role to facilitate a return to study (e.g., MA in Human Resources), provided the post holder has been successful in undertaking this role in its current full-time format.
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