We are seeking a Property Operations Administrator to join our team in Shannon, Ireland. This is a permanent, full-time role with hybrid working options.
The Role:
As a Property Operations Administrator, you will support the Property Operations team with administrative duties and interact with clients and service providers. Your responsibilities will include:
* Preparation of annual property service charge, water, and commercial rates budgets
* Preparation and submission of monthly variance analysis of service charge budgets
* Maintaining reports on all estates under our management
* Investigating long-term outstanding debts and liaising with the finance team
* Dealing with queries regarding service charges
* Supporting internal and external audit
* Maintaining Service charge audit records for each estate and multi-let
* Being the point of contact for local authorities and clients on matters relating to commercial rates and service charges
* Preparation of commercial rates payment schedules on vacant buildings and multi-lets for each local authority
* Arranging rates revaluations of existing properties
* Completing section 11 forms for local authorities when applicable
* Providing up-to-date building listings to finance for insurance purposes
* Calculation and preparation of client balancing statements relating to service charge rate changes
* Point of contact for Uisce Eireann (Irish Water) invoicing
* Administration duties within the operations section as required
Requirements:
To be successful in this role, you will need:
* A third-level degree qualification (ideally)
* At least 2-3 years of experience in an operations, accounts, or financial administration-focused role
* Previous experience in the property management, facilities, or real estate sectors would be highly desirable
* Strong administrative skills, analytical, and problem-solving capability
* Strong IT skills and good proficiency in Microsoft Office applications, notably Microsoft Excel
* Good communication, relationship management, and negotiation skills
Offer:
This is a full-time permanent role with a salary range of approximately €36-€40k, along with an excellent benefits package. Hybrid working will also be available to the successful candidate.