Property Operations Administrator (Hybrid)
We are seeking a highly skilled Property Operations Administrator to join our team in Shannon, Co. Clare.
The Role:
This is a permanent full-time position with hybrid working options available. You will report to the Manager of Property Operations and support the team with various administrative duties.
* Preparation of annual property service charge, water, and commercial rates budgets
* Preparation and submission of monthly variance analysis of service charge budgets
* Maintenance of various reports on all estates under company management
* Investigation of long-term outstanding debts and liaison with the finance team
* Dealing with queries regarding service charges
* Supporting internal and external audit
* Maintenance of Service charge audit records for each estate and multi-let
* Point of contact for local authorities and clients on matters relating to commercial rates and service charges
* Preparation of commercial rates payment schedules on vacant buildings and multi-lets for each local authority
* Arrangement of rates revaluations of existing properties
* Completion of section 11 forms for local authorities when applicable
* Provision of up-to-date building listings to finance for insurance purposes
* Calculation and preparation of client balancing statements relating to service charge rate changes
* Point of contact for Uisce Eireann (Irish Water) invoicing
Requirements:
* Third-level degree qualified ideally
* At least 2-3 years experience in an operations, accounts, or financial administration-focused role
* Previous experience in the property management, facilities, or real estate sectors would be highly desirable
* Strong administrative skills with analytical and problem-solving capability
* Strong IT skills and good proficiency in the use of Microsoft Office applications, notably Microsoft Excel
* Good communication, relationship management, and negotiation skills