Competition Title: Finance Manager
Grade: Assistant Principal Officer
Reporting To: Director of Organisation Support & Development
Tenure: Permanent, whole time and pensionable
Initial Location: Dungarvan or Waterford City
Applications to: By email to: vacancies@wwetb.ie
Competition Profile: Open competition
For further information and job specification, please visit our website www.wwetb.ie Other Vacancies - Waterford and Wexford Education and Training Board
About WWETB
Waterford and Wexford Education and Training Board (WWETB) is the statutory regional education and training authority for counties Waterford and Wexford. WWETB has 14 multi-denominational and co-educational schools with over 6,000 students. WWETB has responsibility for Further Education and Training (FET) across Waterford and Wexford, which encompasses full-time and part-time courses. We manage the local state provision of apprenticeships and provide many courses for young people and adults who are starting out, starting over and upskilling. There are currently over 20,000 adult learners availing of education and training with WWETB across a diverse property and estates portfolio in most communities across both counties. We engage with statutory bodies, business groups, community groups and voluntary agencies to ensure that we can provide the most relevant education and training opportunities. WWETB has a staff of over 1,800 and an annual budget of €160m.
Summary of Position:
This is a Senior Management position reporting to the Director of Organisation Support and Development in WWETB. The successful candidate will be responsible for key areas of the Finance portfolio within WWETB and co-ordination of service delivery through the support of WWETB services. The appointee will assist and advise the Chief Executive, Directors and Senior Management team members in the development and maintenance of an overall financial control environment.
Main Duties
* Leading team in the effective application of Purchase to Pay (P2P) processes including compliance and control among vendors, contracts, regulations, buyers, and accounts payable.
* Developing new procedures and reporting systems in the Finance department as required.
* Treasury Management financial control and responsibility for all cash flow to ensure continuity of service and that WWETB meets its statutory obligations.
* Monitoring of expenditure, payments, receipts and cash flow, the identification of trends and the implementation of remedial action, as required.
* Management of WWETB’s procurement team and leading the team on procurement tendering and contractual matters.
* Leading on all financial and procurement internal audits and responsibility for management responses.
* Managing, supervising and developing a discrete team of pension professionals.
* Managing operational processes for WWETB’s pensions function and leading team on the effective administration of the pension schemes within WWETB.
* Providing timely and appropriate management accounting reports and budgetary reports to budget holders.
* Leading principals and senior Further Education and Training (FET) managers in relation to FET financial matters including SOLAS reporting requirements, Funding Allocation Request submissions, spending reviews, etc.
* Liaising with officials from the Department of Education, SOLAS, DCYA, TUSLA and other statutory bodies to ensure adequate financial resources are available to deliver the services of WWETB.
* Supporting the preparation of annual financial accounts, estimates, budget reports and such financial submissions as may be required and to be responsible for the facilitation and management of audits by C&AG, Internal Audit Unit, European Social Fund, Revenue and any other as required.
* Leading Shared Services projects or other Finance related projects as required.
* Assist/advise the CE, Directors and Senior Management Team members in the development and maintenance of the WWETB financial control environment.
* Attending and contributing to senior management meetings both within WWETB and externally in ETBI, Department of Education, etc. as required.
* Working within the frameworks of national legislation and Corporate Governance.
* Supporting the implementation of appropriate budgetary control systems and management through budgeting, reporting and asset management.
* Report and provide information on the services and operation of the Finance function as required to the Chief Executive, Directors, Board of WWETB and the Finance and Audit & Risk Committees.
* Liaison with Chief Executive, Directors and senior managers regarding the financial aspects of their programmes and in the preparation of Service Plans and Annual Reports.
* Other related duties as may be assigned from time to time by the Chief Executive or Director of Organisation Support and Development.
* Development and implementation of modern progressive financial accounting systems with an emphasis on efficiency and effectiveness.
* Please note that the responsibilities outlined are not exhaustive and the post holder may be required to perform other duties which may be assigned from time to time, and to contribute to the development of the post while in office.
Experience and Qualifications
Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate must demonstrate for successful discharge of the responsibilities of the post. Applications will be assessed on the basis of how well candidates satisfy these criteria.
Essential:
* Third level education qualification or equivalent in relevant discipline commensurate with the role, minimum Level 8 qualification.
* Minimum of 3 years’ experience at Senior Management level.
* Proven leadership capabilities, with a capacity to work on own initiative, as well as to support and mentor other staff.
* Expertise and knowledge to enable candidate to undertake the technical aspects of the role, including excellent financial and ICT skills.
* Excellent analytical and decision-making skills.
* Proven management capabilities and an ability to deliver results with a high level of attention to detail within agreed timelines.
* Excellent interpersonal and communication skills.
* Drive and commitment to public service values.
* Accounting Qualification (ACA, ACCA, CIMA) highly desirable.
Further Information for Candidates
* Willingness to work outside of normal working hours if required.
Particulars of the position
This role is wholetime, permanent and pensionable.
Salary
Salary will be paid in accordance with such rates as may be authorised by the Minister for Education from time to time for APO positions. Entry point to this scale will be determined in accordance with Circulars issued by the Department of Education. Rate of remuneration may be adjusted from time to time in line with Government Policy. Please refer to this link for current salary scale. Successful candidates will be paid at point 01 of the salary scale (€81,077) unless they have previous relevant public sector service experience.
Application Form
Applications must be made on the official Assistant Principal Officer application form and all sections must be completed in full. When completing the application form accuracy is essential as the information supplied in the form will play a central part in the selection process. Applications can be accessed via: this link.
Shortlisting
WWETB is an Equal Opportunities Employer. WWETB reserves its right to shortlist candidates, in the manner it deems most appropriate, to proceed to the interview stage of the competition. Shortlisting will be on the basis of information supplied on the Application Form and the likely number of vacancies to be filled. It is therefore in your own interest to provide a detailed and accurate account of your qualifications/experience on the application form. The shortlisting process will provide for the assessment of each applicant’s application form against predetermined criteria that reflect the skills and depth of experience considered to be essential for a position at this level. Canvassing will automatically disqualify.
Interview
Selection, from shortlisted candidates, shall be by means of a competition based on an interview conducted by WWETB. WWETB core values of Respect, Accountability, Learner Focus, Quality and Sustainability are the guiding principles of the organisation and underpin the competencies required to fulfil this role.
The interview will be competency based and marks will be awarded under the following Core Competencies identified for the position of Assistant Principal Officer:
* Leadership
* Analysis and Decision Making
* Management and Delivery of Results
* Interpersonal and Communication Skills
* Specialist Knowledge, Expertise and Self Development
* Drive and Commitment to Public Service Values
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