St. Kilian’s Deutsche Schule Dublin is seeking to fill the position of a part-time school secretary. We offer a responsible, varied position in an international environment with a pleasant working atmosphere, flat hierarchies and the opportunity for personal development. The role of the School Secretary will include but is not limited to:
1. Compiling and maintaining a student database management system.
2. Management of the full enrolment process to Kindergarten, Primary and Secondary school.
3. Complete forms in accordance with school and DES procedures, following education legislation.
4. Administrative support to school management and staff.
5. Preparing and submitting all computerized statistical returns to the Department of Education.
6. October returns to the Department of Education on PPod.
7. Management of the school’s main e-mail account.
8. Telephone support.
9. Dealing with enrolment queries and general enquiries by phone and email.
10. Responsibility for outgoing post.
11. Assistance with annual events.
12. First Aid.
13. Assisting in the organization of school events.
Work experience and special aptitudes:
1. Experience in similar roles.
2. The working language for this role is English; knowledge of the German language is an advantage.
3. Experience with school management systems (PPod and Edval) desirable.
4. Ability to work on own initiative and also as part of a team, with discretion to work with confidential information.
5. Ideal candidate shall be flexible; possess excellent communication & organizational skills and a high level of attention to detail.
We are looking for the candidate to start as soon as possible and welcome part-time applications (Wednesday – Friday 08.00 – 16.30) with details to be discussed during the selection process. We will offer a salary commensurate with the candidate's experience. Please send your application with a cover letter and CV to Anja Paulick (vwl@kilians.com) with the subject ‘School Secretary’.
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