Job Purpose: The Group Accounts Payable Admin Assistant will be responsible to the Group Accounts Payable Team Leader in supporting the delivery of the function, ensuring it is operating at maximum capability, with the flexibility to respond to emerging business needs.
The post holder will perform clerical tasks related to the efficient maintenance and processing of accounts payable transactions in the Shared Service Centre.
Location: Lee Clinic, Lee Road, Cork, T23 KV2K, however you may be required to travel for business purposes within the Group and externally.
Key Duties and Responsibilities:
* Responsible for managing the Accounts Payable Inboxes.
* Print invoices from the applicable inbox and separate by site.
* Distribute invoices to the applicable site trays for team members to process.
* File statements according to the site.
* Handle post received and distribute accordingly.
* Forward email queries to the relevant team member based on site.
* Scan new supplier set-ups and maintain files to be compliant with internal controls.
* Support the team with administrative tasks as required.
* Deal with supplier accounts and enquiries via telephone and email in a timely manner.
* Assist in the development of appropriate systems and processes to support the Group Accounts Payable Function.
* Display a strong customer service ethos and ensure high quality standards are met.
* Foster and develop collaborative working within the Bon Secours Health System in advising and supporting the delivery of the Group Accounts Payable Function.
* Provide the Group Accounts Payable Team Lead, as appropriate, with relevant, accurate and timely reports to support management decision making.
* Undertake general administration duties as required.
* Adhere to BSHS policies and procedure, ensuring compliance with General Data Protection Regulation (GDPR) and that a high level of confidentiality is maintained at all times.
* Operate flexibly and creatively, in response to service requirements and changing circumstances and undertake any other duties that may be required from time to time.
Essential Qualifications:
Appropriate qualification(s) in Business Administration.
Essential Experience:
Knowledge of AP Processes preferably within a multinational environment or Shared Service Centre. Previous experience in a similar position.
Essential Skills:
Strong interpersonal and communication skills. Excellent IT skills with proficiency in Microsoft programs including advanced Excel skills. Self-starter with ability to work on their own initiative as well as part of a team. Proven multi-tasking experience whilst maintaining a high attention to detail and meeting tight deadlines.
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