Job Title: Personal Assistant
Company: Teckro
Location: Cork, Cork, IE
Job Type: Full-time
Seniority: Associate Level
Experience Required: 3 years
About Teckro:
At Teckro, we are dedicated to pioneering change and setting industry benchmarks in the world of clinical trials and technology. Our mission is to redefine how clinical research is conducted, focusing on transparency, efficiency, and collaboration. By joining our team, you will be part of a forward-thinking company that promotes innovation and values every employee's contribution to our success.
Position Overview:
We are seeking an energetic and driven Personal Assistant to support our executive team and enhance overall operational efficiency. The ideal candidate will bring a blend of organizational skills and people management abilities, ensuring that our executives can focus on strategic initiatives while you manage daily operational tasks. This is an exciting opportunity to work in a dynamic environment where you can make a real impact on our team's productivity.
Key Responsibilities:
1. Executive Support: Provide comprehensive administrative support to senior executives, managing calendars, scheduling meetings, and arranging travel logistics to ensure optimal time management.
2. Communication Management: Handle incoming communications, including phone calls, emails, and correspondence, responding on behalf of executives when appropriate and ensuring timely communication with stakeholders.
3. Project Assistance: Support special projects by conducting research, preparing reports and presentations, and following up on action items to ensure effective project completion.
4. Documentation Management: Maintain organized records and files, including contracts, meeting notes, and sensitive documents, ensuring confidentiality and data integrity at all times.
5. Event Coordination: Plan and coordinate company events, meetings, and team-building activities, managing logistics from start to finish to enhance team cohesion and morale.
6. Office Management: Oversee office supplies inventory and coordinate office maintenance needs to create a productive working environment.
7. People Management: Assist in onboarding new team members, fostering a welcoming atmosphere, and facilitating initial training and integration processes.
8. Stakeholder Liaison: Serve as a point of contact between executives, employees, and external partners, promoting a collaborative culture and maintaining strong professional relationships.
9. Continuous Improvement: Identify opportunities for process enhancements within administrative functions to improve efficiency and effectiveness.
Requirements:
1. Educational Background: A bachelor’s degree in Business Administration, Management, or a related field is preferred.
2. Experience: Minimum of 3 years of experience as a personal assistant or in a similar administrative role, preferably supporting senior executives.
3. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), familiarity with project management tools, and capability to learn new software quickly.
4. Personality Traits: Energetic and driven, demonstrating a proactive attitude toward tasks and initiatives.
5. Soft Skills: Strong leadership and people management skills, coupled with excellent verbal and written communication abilities. Ability to work collaboratively in a team environment and independently with minimal supervision.
6. Time Management: Exceptional organizational skills and ability to prioritize tasks effectively, managing multiple responsibilities concurrently.
7. Problem-Solving: Strong critical thinking skills, able to adapt to changing circumstances and find creative solutions to challenges.
Benefits:
- Life insurance
- Joining bonus
- Relocation allowance
Working Environment:
Be part of a company that pioneers change and sets industry benchmarks. At Teckro, we foster a collaborative and innovative working environment where employees are encouraged to share their ideas and contribute to our mission.
Application Deadline: 2024-10-04
Equal Opportunity Statement:
Teckro is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
How to apply:
Apply on GrabJobs and you will be notified if shortlisted for the job.
#J-18808-Ljbffr