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Client:
Cpl
Location:
Dublin, Ireland
Job Category:
Other
EU work permit required:
Yes
Job Reference:
bf4f0eb2e03c
Job Views:
88
Posted:
21.01.2025
Expiry Date:
07.03.2025
Job Description:
We are delighted to announce that our client, the Charities Regulator, is currently recruiting for a Support Officer - Corporate Affairs.
A Support Officer makes a valuable contribution to the work of the Charities Regulator and will be working in a dynamic and interactive environment.
The current vacancy sits within the Corporate Affairs unit, which is responsible for ensuring that the organisation operates efficiently and delivers enhanced services. The role provides administrative support to the Corporate Affairs Unit and to the organisation as a whole.
The Charities Regulator anticipates that further Support Officer positions may arise over the coming year. Those positions may be filled from this recruitment process.
The duties and responsibilities of the successful candidate will include:
* Logging, collating, scanning, and processing inbound/outbound post on a daily basis
* Organising, arranging, and coordinating meetings and events where appropriate
* Providing administrative support to the Board Secretariat on board and committee meetings where required
* Supporting the Green Team secretariat and the Safety Committee secretariat
* Maintaining asset checks on the Asset Register
* Monitoring stock and placing orders for the office, e.g., stationery items, catering, kitchen, and ad hoc requests
* Assisting in procurement administration as directed by the Corporate Affairs Executive
* Accurate filing of all Corporate Affairs documents, including scanning, photocopying, and filing on eDocs
* General office support, e.g., taking phone calls, meeting and greeting visitors, filing, photocopying, and scanning
* Being a lead point of contact for initial ICT support queries within the organisation
* Providing cover to the PA of the Chief Executive, where necessary, including managing confidential correspondence with the highest discretion
* Acting as key liaison with the Building Manager and contractors, including cleaning, catering, and security services
* Assisting in the onboarding process for new hires
* Providing administrative support to the HR function
* Addressing employee queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
* Acting as administrative support to management and staff
* Management of office equipment
* Liaising with staff, suppliers, and clients
* Using information technology on a daily basis, e.g., Word, spreadsheets, databases, email, and internet; flexibility to be trained on software where deemed appropriate, e.g., Board Portal software
* Maintaining training and attendance logs as required and booking where necessary
* Supporting management in the preparation for meetings, taking minutes while attending meetings as required
* Contributing to the development of policies and procedures to increase efficiency and effectiveness
* Any other duties deemed appropriate to Support Officers
The above is intended as a guide to the general range of duties and responsibilities associated with the post and is intended to be neither definitive nor restrictive. It will be subject to periodic review with the post holder.
The Charities Regulator retains the right to amend the role profile, alter reporting lines, and allocate resources within the Charities Regulator in the most appropriate manner and in accordance with business needs.
Minimum Requirements:
Candidates must on or before 9th August:
Experience:
* A minimum of one year’s experience in a public-facing customer service role;
* A minimum of one year’s experience in administration/processing in an office environment;
* Experience working in the public or civil service.
Skills:
* An ability to deliver quality communications for customers and stakeholders (both internal and external) in everyday work through high standards and efficient practices;
* Strong communication skills, including written communication skills, with an ability to present written material in a clear, concise, comprehensive, and convincing manner;
* Excellent interpersonal skills, including an ability to liaise with colleagues throughout the organisation;
* An ability to adhere to, and comply with processes and procedures;
* A careful and methodical manner, displaying accuracy at all times, including when conducting routine/repetitive work.
Education:
* Have obtained a minimum of Grade D (or a pass) in at least five subjects in the established Leaving Certificate Examination or equivalent;
* Or have passed an examination at the appropriate level within the National Framework of Qualifications, which can be assessed as being comparable to Leaving Certificate standard or equivalent or higher.
Required Competencies:
Candidates should demonstrate in their applications and during the selection process that they have the following competencies, which are required for the role, by reference to specific achievements and relevant examples in their career to date:
* Teamwork
* Information management and processing
* Delivery of results
* Customer service and communication skills
* Specialist knowledge, expertise, and self-development
* Drive and commitment to public service values
Further information regarding each of the above competencies is available in Appendix A, which sets out the Public Appointment Service’s Clerical Officer competency framework.
How to Apply:
Application forms and Candidate Information Booklets are available from the careers section on the Charities Regulator website or by following the below link:
Application forms must be completed and sent to [insert contact email].
Please note that cover letters and CVs are not required and will not be considered.
No enquiries or canvassing may be made to the Charities Regulator.
Closing Date: 12 noon on Friday, 9 August
Applications will not be accepted after the closing date, and late applications will be ineligible for consideration. Therefore, it is the responsibility of candidates to ensure that sufficient time is allowed for receipt of your application. Applicants must ensure they retain a copy of the email submitted, including the date and time, in case of any queries.
An acknowledgement email will be issued in respect of all applications received. If an applicant does not receive an acknowledgement email within two working days of the date of submission, the applicant should contact [insert contact email] to ensure the application has been received.
Any candidate requiring any particular accommodation for interview or other elements of the selection process should notify us at [insert contact email] so that appropriate arrangements can be made.
We will endeavour to keep candidates informed of the progress of their application at the earliest possible date.
Canvassing is prohibited and will result in disqualification from the competition.
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