About Hovione
Hovione is an independent, family-owned international group of companies. Our innovative technological and productive capabilities have enabled us to reach a top spot in the world market as an integrated Contract Development and Manufacturing Company dedicated to helping Pharmaceutical Customers bring new and off-patent drugs to market.
Our People
Our team members are our main asset for continued success. With over 1950 team members from 36 different nationalities, located across Asia, Europe, and North America, including 4 production sites, we strive for excellence in everything we do.
Job Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Cork site head, global functions, and assist with internal communications and events matters on-site. The ideal candidate will collaborate closely with the site senior leadership, ensuring the smooth operation of site-specific and global activities while contributing to engagement initiatives and communication efforts.
Key Responsibilities
* Provide high-level administrative and operational support to the Cork site head and global function leaders.
* Manage complex calendars, meeting schedules, and travel arrangements.
* Prepare reports, presentations, and materials for senior leadership meetings.
* Ensure effective coordination and prioritization of tasks to meet critical deadlines.
Communications & Events Support
* Assist with internal communications and event coordination on-site, including planning, execution, and follow-up.
* Draft and edit communication materials, such as announcements, newsletters, and presentations.
Coordination & Operations
* Facilitate collaboration between Cork site teams and global functions.
* Organize and manage meetings, including agendas, minutes, and follow-up actions.
* Contribute to special projects and initiatives to drive operational excellence.
Process Optimization
* Maintain and organize key documentation and databases for easy access.
* Proactively identify areas for process improvement and contribute to enhancing operational efficiency.
Requirements
* Bachelor's degree or equivalent experience.
* Proven experience as an Executive Assistant or in a similar administrative support position, preferably within a global or cross-functional environment.
* Excellent written and verbal communication skills, with a strong attention to detail.
* Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively.
* Elevated level of discretion and confidentiality in handling sensitive information.
* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with communication tools (e.g., Zoom, Microsoft Teams).
About Us
Inclusion and diversity are key to us. At Hovione, we strive to create a work environment where differences are valued, and everyone is treated with fairness and respect. We want all our team members worldwide to feel supported, respected, and have the opportunity to achieve their full potential, regardless of their age, gender, religion, disability, sexual orientation, or ethnicity.