Position: Construction Document Controller (Hybrid)
My client based in Co. Wicklow is seeking a Document Controller with a background in construction to join their team. This position will primarily be a work-from-home role with visits to the head office as required.
Key Responsibilities:
1. Manage documentation records for projects in compliance with all quality and regulatory requirements.
2. Use software and electronic documentation systems to upload external documents to EDMS.
3. Check documents for compliance with project requirements, issuances of documents, update registers, and manage all incoming & outgoing documents.
4. Ensure all relevant documentation is registered/maintained in the electronic Document Management System.
5. Ensure adherence to the company's document control procedures and quality system.
6. Provide administrative support to Design and Projects departments.
7. Review and update technical documents (e.g., manuals and workflows).
8. Distribute project-related copies to internal teams.
9. Retrieve files as requested by employees and clients.
10. Manage the flow of documentation within the organization.
11. Prepare ad-hoc reports on projects as needed.
12. Project filing/document handover/archiving.
13. Assist on projects as required, including minute-taking and providing administrative support.
Requirements:
1. 2+ years Document Control experience within regulated industries.
2. Experience with document management.
3. Proficiency in MS Office.
4. Ability to understand technical concepts and work with technical departments and personnel to achieve goals.
5. Well-organized, self-motivated, with excellent interpersonal and communication skills.
6. Experience with the Common Data Environment (CDE) and software such as BIM 360, Procore, and Datascope is an advantage.
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