Job Description:
The Part-Time Administrator will provide administrative support to the organisation while ensuring compliance with health and safety standards.
Key Responsibilities:
* Manage document control processes and ensure compliance with ISO IS EN ISO 9001:2015 and Health & Safety standards.
* Coordinate document review and approval processes, ensuring timely completion and accuracy.
* Assisting with the implementation and monitoring of health and safety policies and procedures in the office environment.
* Manage various administrative tasks, including scheduling appointments, arranging travel, coordinating meetings, and maintaining office supplies.
* Support the office management team by handling incoming and outgoing correspondence, managing office facilities, and ensuring a clean and organised work environment.
* Supporting the CEO in the maintenance and administration of the office systems.
* Coordinating the onboarding schedule for new employees.
* Managing meeting rooms and meeting calendars.
* Attending meetings on request, taking notes, tracking actions and issuing meeting minutes in a timely manner.
* Provide health and safety advice and guidance to office staff as needed.
* Act as a point of contact for any health and safety-related inquiries within the office.
* Support other departments in administrative capacities when needed.
Key Attributes:
* Proven experience in all ISO Health, Safety, Quality standards and ISO 27001 standard.
* Make important policy, planning, and strategy decisions in consultation with the executive management team.
* Develop, implement, and review policies and procedures.
* Help promote a company culture that encourages top performance and high morale.
* Oversee time estimates, reporting, planning, and execution as part of KPI reporting.
* Previous experience in an office administration role, with an understanding of health and safety protocols in the workplace.
* Identify and address problems and opportunities for the company.
* Support worker communication with the management team.
* Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent communication skills, both written and verbal.
* Strong attention to detail, with an ability to manage multiple tasks efficiently.
* Strong organisational and time-management skills.
* Ability to handle confidential information with discretion.
* Proactive, with the ability to anticipate needs and take initiative.
* A team player with the ability to work independently when required.
* Ability to handle sensitive situations calmly and professionally.