Senior Administrator Role
We are seeking a highly skilled Senior Administrator to join our Engineering Team in Cork. This is an excellent opportunity for an experienced administrator looking to progress in a dynamic industry.
This is a permanent position with regular working hours of 9-5, Monday to Friday. The role offers a range of benefits and perks, including on-site parking.
A key member of our team, the Senior Administrator will play a vital role in overseeing administrative functions, ensuring efficient project execution, and supporting both technical and management teams.
The ideal candidate will have strong organizational skills, excellent communication abilities, and experience in office administration. Key responsibilities will include:
Office & Operations Management:
* Managing daily administrative tasks to ensure smooth office operations.
* Handling procurement of office supplies, equipment, and engineering tools.
* Ensuring compliance with company policies, safety regulations, and industry standards.
Project & Technical Support:
* Coordinating and maintaining engineering project documentation, including contracts, permits, and compliance records.
* Assisting project managers with scheduling, resource allocation, and reporting.
* Ensuring deadlines are met by tracking progress and facilitating communication between teams.
Financial & Budget Administration:
* Supporting budget preparation, expense monitoring, and financial reporting.
* Processing invoices, purchase orders, and vendor payments related to engineering projects.
* Working with finance teams to manage cost control and project funding.
Human Resources & Staff Coordination:
* Assisting with recruitment, onboarding, and training of engineers and technical staff.
* Maintaining employee records, certifications, and compliance with safety and HR policies.
* Ensuring adherence to workplace health and safety (HSE) guidelines and training programs.
Communication & Client Liaison:
* Serving as a point of contact between engineers, clients, contractors, and stakeholders.
* Preparing and reviewing reports, proposals, and engineering-related correspondence.
* Managing client inquiries and ensuring smooth communication flow across projects.
IT & Document Control:
* Overseeing document management systems for engineering drawings, blueprints, and technical reports.
* Ensuring secure handling of confidential company and project information.
* Supporting engineers with software tools, databases, and project tracking systems.
If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.