Senior Document Controller is responsible for the effective management and control of all project and safety documentation. This role requires a strong understanding of project management principles, including occupational safety requirements and a proficiency in utilising project management software and tools. The ideal candidate will possess good knowledge in document control and management processes, ISO Quality and Health & Safety standards, with excellent organisational skills, attention to detail, and a proactive approach to problem-solving.
Key Responsibilities
Document Management:
* Maintain and suggest improvement to a document management system and project tracking process, ensuring adherence to project standards and guidelines.
* Support engineering team in the implementation of internal systems and keeping project processes streamlined and executed as per the internal system requirements.
* Maintain a centralized repository for all project documents, including drawings, specifications, correspondence, and reports.
* Control document access, distribution, and revision, ensuring proper version control and confidentiality.
* Track document approval and issuance processes, ensuring timely completion and distribution.
Project Support:
* Provide administrative support to project teams, including scheduling meetings, preparing agendas, and taking minutes.
* Assist in the preparation of project plans, progress reports, and other project deliverables.
* Coordinate with stakeholders to ensure timely delivery of documents and information.
Software Proficiency:
* Demonstrate expertise in project management & time tracking software.
* Utilise Google workspace applications (e.g., Docs, Sheets, Slides) for document creation, collaboration, and sharing.
* Proficient in using document management systems and version control software.
* Knowledge of SharePoint, Procore etc. managing client document controller interfaces.
Quality Assurance:
* Responsible for maintaining the Quality Health & Safety Management System and maintaining document and data systems for the current versions of ISO.
* Conduct regular audits of project documentation to ensure compliance with quality standards and procedures.
Continuous Improvement:
* Actively seek opportunities to improve document management processes and procedures.
Qualifications and Skills
* Minimum 3 years’ experience in a similar role in document control and record management.
* Possess good knowledge in document control and management processes, standards and ISO standards.
* Leaving Certificate minimum.
* 3rd Level Qualification in a business, scientific or related field desirable.
* Qualification (or interest in pursuing qualification) in occupational health and safety (e.g. NEBOSH, IOSH) desirable.
* Strong understanding of project management methodologies and tools.
* Attention to detail and accuracy.
* Strong communication and interpersonal skills.
* Proficiency in Google workspace applications.
* Experience with document management systems and version control.
* Highly organised with strong attention to detail essential.
* Ability to multi-task and work well under strict deadlines.
* Ability to work well within a team environment and on own initiative.
* Training for in-house systems will be provided to the successful candidate.
Benefits:
* Flexible working times.
* Hybrid working with office location in Balbriggan Co. Dublin.
* 25 Days holidays plus additional service leave.
* Pension Scheme with employer contribution.
* Life Assurance.
* Working travel out-of-pocket expenses.
* Travel tax scheme and bike-to-work scheme.
* Regular training / mentoring / further college support.
* Support for Chartership.
* Fully paid Medical Insurance plan after 1 year of service.
* A Professional Subscription Fee paid by the company.
* Bonus referral scheme.
* Active social committee with heavily subsidised events.
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