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RWE Renewables UK Management Ltd.
To start as soon as possible, full time, permanent
Within RWE Offshore Wind, the Document Management & Project Support team supports the development, planning and implementation of offshore wind projects in the global market. In this context, the Document Management & Project Support team is responsible for the administrative tasks in the project and in the line.
As a Project Administrator in the offshore wind area, you are part of a versatile team and responsible for the entire office organization and communication. You will use your strong communication skills to organize all project and team members in an optimal way.
The Role & Responsibilities:
* Independent organization and coordination of administrative tasks/office management in the departments
* Appointment management as well as preparation and follow-up of meetings (organization of conference rooms, compilation of documents, preparation of minutes, etc.)
* International correspondence with internal and external business partners
* Professional preparation and editing of presentations and documents
* Planning and coordination of business trips, travel, accommodation as well as settlement of travel expenses
* Support and management of internal IT ordering processes
* Commercial activities (e.g. ordering office supplies, raising and tracking purchase orders and team requisitioning)
* Creation and maintenance of requirements
* Processing of special tasks (e.g. project work and event planning)
* All aspects of general administration and secretarial duties
* Contact management to include greeting guests, answering calls, and inter-department liaison
* Handling and distribution of all incoming and outgoing correspondence
* Maintaining the filing system
* Arranging travel, accommodation, and conference rooms
* Coordinating meetings, drafting agendas, and taking minutes
* Arranging team conferences and workshops
* Various ad-hoc duties that arise in terms of office administration
Knowledge and Skills:
* Commercial training and/or training as a foreign language correspondent
* Professional experience in the assistance area as well as in project management
* Very good knowledge of MS Office
* Organizational skills with attention to detail
* Above-average commitment and willingness to work hard
* Independent, responsible, and structured way of working as well as the ability to work in a team
* Confident and self-assured demeanor within an international environment
* High degree of social competence
* Knowledge in the field of renewable energies is an advantage
* Excellent written and oral communication skills (English and German)
* Willingness to travel for specific tasks
* Previous experience of providing administrative support to a large team
* Able to demonstrate team working skills and good administrative abilities
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