Job Title: Administrator
This position provides comprehensive administrative support, ensuring efficient management of the office and associated responsibilities.
Key Responsibilities:
* Administrative Support:
o Manage an office, ensuring smooth operations.
o Provide administrative support for projects, committees, and regulatory compliance.
o Deputise for the Medical Administrator as needed.
* Communication & Liaison:
o Act as the first point of contact for a member of staff.
o Liaise with senior management, staff, and external stakeholders.
o Ensure effective communication and follow-ups on key matters.
* Operational & Compliance Duties:
o Assist with regulatory requirements and compliance standards.
o Maintain records, policies, and reporting documentation.
o Support risk management, quality, and safety initiatives.
o Adhere to data protection, confidentiality, and hospital policies.
* General & Shared Responsibilities:
o Ensure a safe, organised, and compliant work environment.
o Provide cross-cover and support for medical administration and communications teams.
o Assist in planning and coordinating annual and cyclical hospital events.
Requirements:
* Strong administrative and organisational skills.
* Proficiency in Microsoft Office (Word, Excel, Outlook, Access).
* Minimum of two years' administrative experience.
* Excellent communication and interpersonal skills.
* Ability to manage multiple tasks and work independently.
* Understanding of the healthcare sector (desirable).
Additional Information:
* Full-time, 35 - hour workweek with some flexibility required.
* Compliance with health and safety, data protection, and hospital policies.
* Garda vetting and medical clearance required.
Skill Requirements:
* Honest
* Hardworking
* Dependable