ACCOUNTS & OFFICE ADMINISTRATOR The AILG (Association of Irish Local Government) is a national representative body representing the elected members of Irelands County and City Councils.
It is a networking, policy and training and education body for its members.
The Association invites applications from suitably qualified persons for the post of Accounts and Office Administrator to assist the Directors with the next stage of its development, building on the firm foundations laid down since its inception.
Mission Statement:
The AILG is an organisation that represents and supports the role of our elected councillors.
We are a strong voice for local communities through effective local government.
KNOWLEDGE &
EXPERIENCE:
You are an experienced accounts and office administrator, with a minimum of 2-3 years experience in the public or private sector You have highly developed communication skills and are capable of engaging with internal and external stakeholders You are familiar with developments in Local Government (desirable but not essential) Good working knowledge of accounts, bookkeeping and credit control.
SKILLS &
COMPETENCIES:
Good ICT skills and highly proficient in Microsoft Office (Word, Excel & Power-point)
Excellent interpersonal, networking and collaborative skills Possess strong administrative skills Experience in accounts administration Ability to work independently and as part of a team Good telephone manner and be fluent in English KEY RESPONSIBILITIES Administrative support to AILG committees:
Maintain member databases Preparation and circulation of meeting packs Meeting notifications Attendance at meetings and preparation of minutes Any other administrative duties to support the efficient running of the Associations internal meetings.
Accounts:
A range of duties to support the Directors role in relation to the organisations finance including: Preparing and maintaining computerised accounting records Data, sales and purchase invoice processing and filing.
Ensuring payments, amounts and records are correct.
Working with spreadsheets, sales and purchase ledgers and journals.
Recording and filing Receipt transactions and credit control.
Processing expense requests for the accountant to approve.
Bank reconciliation(s).
Liaising with third party providers, clients and suppliers.
Updating and maintaining procedural documentation.
Training Events and Conferences:
Supporting the Directors/Communication Officer in the planning and management of AILG training events and conferences including: Organising and co-ordinating logistical requirements including training venues, equipment, conference packs and speaker arrangements.
Preparation of training materials and presentations Education: A professional qualification in a relevant discipline (Business, Communications, Rural/Community Development etc.)
is desirable with a minimum of two years relevant work experience.
PLACE OF WORK:
The successful candidate will work from the Associations HQ in Maynooth, Co. Kildare.
POSITION:
Position is a full-time position with a six-month probationary period.
BENEFITS:
Salary:
€32,836 (Equivalent to Local Authority Clerical Officer Grade)
Annual Leave: 22 days The AILG is an equal opportunities employer.
Closing date: 5pm on the 28th February 2024