Job Description
Looking for a senior site administrator to work in Dublin 14 for a 6th month contract. Candidates must have minimum of 5 years experience and should be available for an immediate start.
Responsibilities:
1. Collation and filing of the completed and signed documentation while maintaining both electronic and hard copies.
2. In absence of the EHS Manager create toolbox talk for the team and attend the EHS meetings.
3. Safety training coordination for (new) personnel and visitors; This includes liaise with 3rd parties to extract personnel information and documentation.
4. Logging and loading personnel onto the Data Scope System (Site Personnel Management system).
5. Book, track and chase deliveries where required.
6. Collation and processing information of time sheets in order to generate overviews and statistics.
7. Maintaining a daily works schedule to record daily task progressing.
8. Insuring the collection and collating of Third Party test results / calibration certificates and filing on the Share point in the correct folder (UPS package).
9. Insuring the collection and collating of test results from the site engineers and filing on Share point in the correct folder.
10. Attending the Weekly talk - collate / file sign off sheets.
11. Responsible for all work Permits and ensure compliance with site requirements.
12. Maintain a weekly works schedule to record weekly task progressing.
13. Chairing a weekly progress meeting and sharing results with Management Team.
14. Continuous optimization of all (administrative) processes.
15. Ensuring a clean desk policy is always maintained.
16. Ensuring all office stationery requirements are available.
17. Collation of 3rd party part and serial numbers and adding to the customer asset control system.
18. During rotation or absence of team members, cover meetings and represent as a spokesperson on site.
19. Any other reasonably requested tasks to ensure the smooth running of the project.
Requirements:
20. Bachelor desirable
21. Minimum of 3 years previous administration for a team and/or a demanding environment.
22. Experience in construction or other project environments is a plus.
23. Must be experienced with Microsoft product suite.
24. Additional familiarity with Datascope, EIDA and SharePoint would be seen as a plus.
25. Proactive, accountable, structured, and able to work well with a wide variety of stakeholders.
If this sounds like the role for you, please reach out to me today!
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.
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