Job Description
Role Responsibilities:
1. Payroll Management:
* Approving weekly hours on TMS system and exporting to Payroll Software.
* Processing of Weekly Payroll for approximately 200 employees and all revenue reporting.
2. Payroll Processing:
* Handling all payroll aspects such as ROS returns, weekly and month-end reconciliations, and employee payroll queries.
3. Holiday Management:
* Maintaining holidays on TMS system and reporting of holidays to Managers monthly.
4. Employee Records:
* Updating Medical Certs, return to works, Probation Reviews and all other employee forms onto TMS system and updating the Management team on Illness absences.
* Maintenance of Bike to Work, Health Insurance, Pension and other benefits.
5. Staff Administration:
* Continuous auditing and updating of staff details on both TMS and Payroll Software.
* Completing of all employee forms and letters requested.
6. Communication:
* Answering all employee queries via phone and email.
7. Reporting:
* Completing Weekly payroll figures and payroll journal to Finance Department.
* Completing weekly Overtime Analysis Report to Department Managers.
* Completing the weekly hours worked report including agency staff for the Finance Department.
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Human Resources Responsibilities
* Scheduling and coordination of training courses including induction, and arranging refresher trainings.
* Manage new starter and leaver process, liaising with payroll as required
* Managing stages of HR processes such as Disciplinaries and Grievance procedures, notetaking and drafting outcome documents
* Completing CSO forms
* Working with the Operations Manager and Department Managers for reporting needs (Projects)
* HR administration, recruitment, onboarding and employee lifecycle management
* Organising and assisting with employee engagement activities
The Ideal Candidate
* Must have minimum of 5 years HR & Payroll experience
* Experience of Sage Micropay and a TMS system would be an advantage
* Excellent MS Office skills (Word, Excel)
* Excellent interpersonal and communication skills
* Extremely organised and attention to detail and accuracy
* Works well under pressure, time constraints with payroll
* Hands on active approach to work
* Self-driven and self-motivated
* Highly confidential in nature
* Energetic, committed and self-reliant individual